City of Ocala Cemeteries Ground Maintenance Services ITB PWD/261083 2026
City of Ocala - Procurement DepartmentCity · Ocala, FL- Due
- Sep 16, 2026
- Deadline passed
- Posted
- Aug 20, 2026
- Contract term
- 3 years
- Primary contact
- Caley Conard
- (352) 629-8234
The 30-second brief
The City of Ocala is seeking a contractor to provide grounds maintenance services for city-maintained cemeteries located in the northeast and northwest sections of the city, under ITB PWD/261083. The work encompasses lawn mowing for Bahia and St. Augustine grass, edging sidewalks and curbs, chemical spraying for fence lines and trees, debris and trash removal, and landscape upkeep across designated cemetery parcels and rights-of-way with an estimated total of 23 annual cuts. Bidders must possess a commercial applicator license from the Florida Department of Agriculture and Consumer Services, a Florida Department of Transportation Temporary Traffic Control (TCC/MOT) Intermediate Certification, a minimum of three years of ground maintenance experience, and own required equipment including two zero-turn mowers, three weed-eaters, two edgers, and two chemical sprayers. A mandatory pre-bid meeting is scheduled for Thursday, September 3, 2026, at 9:00 AM at the Public Works Conference Room, 1805 NE 30th Avenue, Building 300, Ocala, FL 34471. The submission deadline is September 16, 2026. The initial contract term is three years with two optional one-year renewal terms, and award will be made to the lowest responsive and responsible bidder.
Grounds maintenance services for cemeteries including mowing, Edging, Trash and debris removal, Fence spraying, And tree spraying
Lowest, most responsive bidder, meeting all requirements
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Summary
The City of Ocala is seeking a contractor to provide grounds maintenance services for city-maintained cemeteries located in the northeast and northwest sections of the city, under ITB PWD/261083.
The work encompasses lawn mowing for Bahia and St. Augustine grass, edging sidewalks and curbs, chemical spraying for fence lines and trees, debris and trash removal, and landscape upkeep across designated cemetery parcels and rights-of-way with an estimated total of 23 annual cuts. Bidders must possess a commercial applicator license from the Florida Department of Agriculture and Consumer Services, a Florida Department of Transportation Temporary Traffic Control (TCC/MOT) Intermediate Certification, a minimum of three years of ground maintenance experience, and own required equipment including two zero-turn mowers, three weed-eaters, two edgers, and two chemical sprayers. A mandatory pre-bid meeting is scheduled for Thursday, September 3, 2026, at 9:00 AM at the Public Works Conference Room, 1805 NE 30th Avenue, Building 300, Ocala, FL 34471. The submission deadline is September 16, 2026. The initial contract term is three years with two optional one-year renewal terms, and award will be made to the lowest responsive and responsible bidder.
EVALUATION CRITERIA
3- Lowest
- Most responsive bidder
- Meeting all requirements
REQUIRED DELIVERABLES
5- Grounds maintenance services for cemeteries including mowing
- Edging
- Trash and debris removal
- Fence spraying
- Tree spraying
REQUIRED ATTACHMENTS
4- Proof of business address
- Commercial applicator license
- Temporary Traffic Control certification
- Photos with serial numbers of required equipment
- Submit to
- 110 SE Watula Avenue, City Hall, Ocala, FL 34471; electronic submission through ProRFx/Bid Ocala; [email protected]
- Duration
- 36 months
- Scope location
- Ocala, FL
- Reported agency
- City of Ocala
Questions about this ITB
How do I respond to this ITB from City of Ocala - Procurement Department?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 110 SE Watula Avenue, City Hall, Ocala, FL 34471; electronic submission through ProRFx/Bid Ocala; [email protected]. For questions, contact Caley Conard.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Ocala - Procurement Department in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Caley Conard at (352) 629-8234. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Grounds maintenance services for cemeteries including mowing, Edging, Trash and debris removal, Fence spraying, And tree spraying. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest, most responsive bidder, meeting all requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ocala - Procurement Department?
All active and historical solicitations from City of Ocala - Procurement Department are tracked and searchable. As a city agency, City of Ocala - Procurement Department regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of business address, commercial applicator license, Temporary Traffic Control certification, photos with serial numbers of required equipment. Review the full document from City of Ocala - Procurement Department for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ocala, FL. Review the full solicitation for detailed scope requirements.