City of Oberlin Lawn Maintenance and Mowing RFP 2026
City of OberlinCity · Oberlin, KS- Due
- Jan 30, 2026
- Deadline passed
- Posted
- Jan 2, 2026
- Duration
- 8 months
- Primary contact
- Jeremy Tally
- (785) 470-7137
The 30-second brief
The City of Oberlin is soliciting proposals for lawn maintenance and mowing services for the 2026 season. The scope of work includes mowing, trimming, and pulling stickers at multiple locations including the Airport (grass runway, lights, right-of-way, and hangers), North State Park, South State Park, Zodrow Park, Boy Scout Park, and various ballfield areas. The contract term runs from March 1, 2026, to October 31, 2026. Bidders must provide labor, equipment, and materials. Proposals must include a completed Price Sheet, bidder background, equipment list, and evidence of licensing, bonding, and insurance. A question deadline is set for January 23, 2026, with final proposals due by January 30, 2026, at 2:00 PM CST.
Proposal Submission Price Sheet, Summary of Bidder Background, Proposed Outcome, Equipment or Service list, Licensing and Bonding details, Insurance details
Correct format, inclusion of price sheet, performance effectiveness, performance history, qualified personnel, cost-effectiveness
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Summary
The City of Oberlin is soliciting proposals for lawn maintenance and mowing services for the 2026 season.
The scope of work includes mowing, trimming, and pulling stickers at multiple locations including the Airport (grass runway, lights, right-of-way, and hangers), North State Park, South State Park, Zodrow Park, Boy Scout Park, and various ballfield areas. The contract term runs from March 1, 2026, to October 31, 2026. Bidders must provide labor, equipment, and materials. Proposals must include a completed Price Sheet, bidder background, equipment list, and evidence of licensing, bonding, and insurance. A question deadline is set for January 23, 2026, with final proposals due by January 30, 2026, at 2:00 PM CST.
EVALUATION CRITERIA
6- Correct format
- Inclusion of price sheet
- Performance effectiveness
- Performance history
- Qualified personnel
- Cost-effectiveness
REQUIRED DELIVERABLES
6- Proposal Submission Price Sheet
- Summary of Bidder Background
- Proposed Outcome
- Equipment or Service list
- Licensing and Bonding details
- Insurance details
REQUIRED ATTACHMENTS
3- City of Oberlin Contract Mowing Locations
- Map of Locations
- Proposal Submission Price Sheet
- Submit to
- 1 Morgan Drive, Oberlin, KS 67749
- Scope location
- Oberlin, Kansas
Questions about this RFP
How do I respond to this RFP from City of Oberlin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1 Morgan Drive, Oberlin, KS 67749. For questions, contact Jeremy Tally.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Oberlin in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeremy Tally at (785) 470-7137. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Submission Price Sheet, Summary of Bidder Background, Proposed Outcome, Equipment or Service list, Licensing and Bonding details, Insurance details. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Correct format, inclusion of price sheet, performance effectiveness, performance history, qualified personnel, cost-effectiveness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Oberlin?
All active and historical solicitations from City of Oberlin are tracked and searchable. As a city agency, City of Oberlin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 8 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: City of Oberlin Contract Mowing Locations, Map of Locations, Proposal Submission Price Sheet. Review the full document from City of Oberlin for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oberlin, Kansas. Review the full solicitation for detailed scope requirements.