City of Oak Forest Installation of Outdoor LED Sign Board Bid 2026
City of Oak ForestCity · Oak Forest, IL- Due
- Mar 26, 2026
- Deadline passed
- Posted
- Jan 23, 2026
- Primary contact
- Chrissy Maher
- (708) 444-4823
The 30-second brief
The City of Oak Forest is seeking qualified electronic sign vendors for the removal of an existing electronic LED sign board and the installation of a new Ledman 6MM double-sided, four-color, outdoor-rated LED message display on an existing monument structure. The project includes a 192 x 336 matrix display, cloud-based software with a 10-year cellular data plan, and a 5-year parts warranty. Vendors must provide all labor, materials, and safety equipment, including modifications to internal steel supports. Requirements include compliance with the Illinois Prevailing Wage Act, a 5% bid bond, and a 100% performance and payment bond. Bids are due by March 26, 2026, at the City Clerk's Office, with a question deadline of March 19, 2026. The project is expected to start by August 1, 2026, and must be completed within 45 calendar days of the Notice to Proceed.
LED sign board, Cloud-based software, 10-year cellular data plan, 3-year parts labor warranty, 5-year parts warranty, Hardware and software manuals, On-site training
Full delivered and installed cost, compliance with specifications, quality workmanship
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Summary
The City of Oak Forest is seeking qualified electronic sign vendors for the removal of an existing electronic LED sign board and the installation of a new Ledman 6MM double-sided, four-color, outdoor-rated LED message display on an existing monument structure.
The project includes a 192 x 336 matrix display, cloud-based software with a 10-year cellular data plan, and a 5-year parts warranty. Vendors must provide all labor, materials, and safety equipment, including modifications to internal steel supports. Requirements include compliance with the Illinois Prevailing Wage Act, a 5% bid bond, and a 100% performance and payment bond. Bids are due by March 26, 2026, at the City Clerk's Office, with a question deadline of March 19, 2026. The project is expected to start by August 1, 2026, and must be completed within 45 calendar days of the Notice to Proceed.
EVALUATION CRITERIA
3- Full delivered and installed cost
- Compliance with specifications
- Quality workmanship
REQUIRED DELIVERABLES
7- LED sign board
- Cloud-based software
- 10-year cellular data plan
- 3-year parts labor warranty
- 5-year parts warranty
- Hardware and software manuals
- On-site training
REQUIRED ATTACHMENTS
6- 5% bid bond
- Governmental Compliance Certifications
- Sexual Harassment Certification
- Drug Free Workplace Certification
- Non-Collusion Certification
- Certificate of Insurance
REQUIRED STAFFING
3- Submit to
- City Clerk’s Office 15440 S. Central Ave. Oak Forest, IL 60452
- Scope location
- Oak Forest, IL
Questions about this BID
How do I respond to this Bid from City of Oak Forest?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk’s Office 15440 S. Central Ave. Oak Forest, IL 60452. For questions, contact Chrissy Maher.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Oak Forest in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chrissy Maher at (708) 444-4823. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: laborers, workers, mechanics. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: LED sign board, Cloud-based software, 10-year cellular data plan, 3-year parts labor warranty, 5-year parts warranty, Hardware and software manuals, On-site training. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Full delivered and installed cost, compliance with specifications, quality workmanship" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Oak Forest?
All active and historical solicitations from City of Oak Forest are tracked and searchable. As a city agency, City of Oak Forest regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 5% bid bond, Governmental Compliance Certifications, Sexual Harassment Certification, Drug Free Workplace Certification, Non-Collusion Certification, Certificate of Insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Oak Forest for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Forest, IL. Review the full solicitation for detailed scope requirements.