City of Oak Forest Installation of Outdoor LED Sign Board Bid 2026
City of Oak ForestCity · Oak Forest, IL- Due
- Mar 26, 2026
- Deadline passed
- Posted
- Jan 23, 2026
- Primary contact
- Chrissy Maher
- (708) 444-4823
The 30-second brief
The City of Oak Forest is seeking bids from qualified electronic sign vendors to remove an existing electronic LED sign board and replace it with a new double-sided, four-color, outdoor-rated LED message display on an existing monument structure. The scope includes a Ledman 6MM display (192 x 336 matrix), cloud-based software with a 10-year cellular data plan, Microsoft Windows 11 compatible programming software, and a minimum of three hours of on-site training for city staff. Vendors must also modify existing internal steel supports to accommodate the larger digital display. The project requires a 5% bid bond and a 100% performance and payment bond. Bidders must comply with the Illinois Prevailing Wage Act and the Drug Free Workplace Act. Sealed bids are due by March 26, 2026, at 10:00 AM, with a question deadline of March 19, 2026.
Ledman 6MM LED display, Cloud-based software, 10-year cellular data plan, 3-year parts/labor warranty, 5-year parts warranty, Hardware and software manuals, On-site training
Full delivered and installed cost, compliance with specifications, quality and acceptability of work
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Summary
The City of Oak Forest is seeking bids from qualified electronic sign vendors to remove an existing electronic LED sign board and replace it with a new double-sided, four-color, outdoor-rated LED message display on an existing monument structure.
The scope includes a Ledman 6MM display (192 x 336 matrix), cloud-based software with a 10-year cellular data plan, Microsoft Windows 11 compatible programming software, and a minimum of three hours of on-site training for city staff. Vendors must also modify existing internal steel supports to accommodate the larger digital display. The project requires a 5% bid bond and a 100% performance and payment bond. Bidders must comply with the Illinois Prevailing Wage Act and the Drug Free Workplace Act. Sealed bids are due by March 26, 2026, at 10:00 AM, with a question deadline of March 19, 2026.
EVALUATION CRITERIA
3- Full delivered and installed cost
- Compliance with specifications
- Quality and acceptability of work
REQUIRED DELIVERABLES
7- Ledman 6MM LED display
- Cloud-based software
- 10-year cellular data plan
- 3-year parts/labor warranty
- 5-year parts warranty
- Hardware and software manuals
- On-site training
REQUIRED ATTACHMENTS
6- 5% Bid Bond
- Governmental Compliance Certifications
- Sexual Harassment Certification
- Drug Free Workplace Certification
- Non-Collusion Certification
- Certificate of Insurance
- Submit to
- City Clerk’s Office 15440 S. Central Ave. Oak Forest, IL 60452
- Scope location
- Oak Forest, IL
Questions about this BID
How do I respond to this Bid from City of Oak Forest?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk’s Office 15440 S. Central Ave. Oak Forest, IL 60452. For questions, contact Chrissy Maher.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Oak Forest in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chrissy Maher at (708) 444-4823. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Ledman 6MM LED display, Cloud-based software, 10-year cellular data plan, 3-year parts/labor warranty, 5-year parts warranty, Hardware and software manuals, On-site training. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Full delivered and installed cost, compliance with specifications, quality and acceptability of work" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Oak Forest?
All active and historical solicitations from City of Oak Forest are tracked and searchable. As a city agency, City of Oak Forest regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 5% Bid Bond, Governmental Compliance Certifications, Sexual Harassment Certification, Drug Free Workplace Certification, Non-Collusion Certification, Certificate of Insurance. Review the full document from City of Oak Forest for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Forest, IL. Review the full solicitation for detailed scope requirements.