City of North Lauderdale Commission Chamber Audio Video Refresh Project RFP 26-IT-001 2026
City of North LauderdaleCity · North Lauderdale, FL- Due
- Apr 16, 2026
- Deadline passed
- Posted
- Mar 15, 2026
- Duration
- 3 months
- Primary contact
- Ian Superville
- (954) 597-4776
The 30-second brief
The City of North Lauderdale is seeking proposals for a comprehensive refresh of the Audio Visual (AV) system in the City Hall Commission Chambers under RFP 26-IT-001. The project includes the selection, purchase, installation, and configuration of 3-4 cameras, audio mixers, production software, and streaming encoders for platforms like Social Media, AT&T, and Xfinity. Key requirements include live and on-demand streaming integration, remote AV management, ADA-compliant assistive listening systems, and NDI solutions. The estimated project cost is $170,000, with substantial completion required within 60 calendar days of the Notice to Proceed. A non-mandatory pre-proposal conference is scheduled for April 1, 2026, and final proposals are due via DemandStar by April 16, 2026.
A/V System Assessment, Gap Analysis Report, Recommendations & Strategic Plan, Installed A/V System, Training for IT Staff
Qualifications and Experience (15), Methodology and Approach (15), Quality of Response (15), Scalability/Ease of Use (15), Cable Management/Signal Integrity (20), Price (20), Local Vendor Preference (5), Oral Presentations (25)
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Summary
The City of North Lauderdale is seeking proposals for a comprehensive refresh of the Audio Visual (AV) system in the City Hall Commission Chambers under RFP 26-IT-001.
The project includes the selection, purchase, installation, and configuration of 3-4 cameras, audio mixers, production software, and streaming encoders for platforms like Social Media, AT&T, and Xfinity. Key requirements include live and on-demand streaming integration, remote AV management, ADA-compliant assistive listening systems, and NDI solutions. The estimated project cost is $170,000, with substantial completion required within 60 calendar days of the Notice to Proceed. A non-mandatory pre-proposal conference is scheduled for April 1, 2026, and final proposals are due via DemandStar by April 16, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- A/V System Assessment
- Gap Analysis Report
- Recommendations & Strategic Plan
- Installed A/V System
- Training for IT Staff
REQUIRED ATTACHMENTS
16- Vendor Contract Summary
- Addenda Acknowledgement
- Reference Check Survey
- Client References
- Qualification Statement
- Public Entity Crimes
- Non-Collusive Affidavit
- Offeror's Certification Forms
- Scrutinized Companies Requirement
- Vendor Drug-Free Workplace Requirement
- Anti-Human Trafficking Affidavit
- Proof of Insurance
- Professional Licenses
- Local Vendor Preference Certification
- Anti-Lobbying
- E-Verify Affidavit
REQUIRED STAFFING
4- Submit to
- DemandStar E-Bidding portal
- Scope location
- North Lauderdale, FL
Questions about this RFP
How do I respond to this RFP from City of North Lauderdale?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: DemandStar E-Bidding portal. For questions, contact Ian Superville.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of North Lauderdale in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ian Superville at (954) 597-4776. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Senior Engineer, AV Technician, Programmer, Project Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: A/V System Assessment, Gap Analysis Report, Recommendations & Strategic Plan, Installed A/V System, Training for IT Staff. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (15), Methodology and Approach (15), Quality of Response (15), Scalability/Ease of Use (15), Cable Management/Signal Integrity (20), Price (20), Local Vendor Preference (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of North Lauderdale?
All active and historical solicitations from City of North Lauderdale are tracked and searchable. As a city agency, City of North Lauderdale regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Contract Summary, Addenda Acknowledgement, Reference Check Survey, Client References, Qualification Statement, Public Entity Crimes, Non-Collusive Affidavit, Offeror's Certification Forms, Scru. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of North Lauderdale for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: North Lauderdale, FL. Review the full solicitation for detailed scope requirements.