City of Mountain House - Special Events Staging Services - RFP REC-2601 (2026)
City of Mountain HouseCity · Mountain House, CA- Due
- May 15, 2026
- Deadline passed
- Posted
- May 1, 2026
- Contract term
- 1 year
- Primary contact
- Laura Johnston
- (209) 831-2300
The 30-second brief
The City of Mountain House is soliciting proposals for full-service staging, equipment, and event support services for the Parks and Recreation Special Events Program, including community celebrations, 4th of July, National Night Out, Holiday Tree Lighting, and concerts. Scope includes delivery, installation, set up, and removal of stages, canopies, generators, lighting towers, tables, chairs, linens, inflatables, and related event infrastructure at Central Community Park and other locations. The initial contract term is one year with options for two additional one-year extensions. Submissions are due by May 15, 2026, at 5:00 PM PST via email. Vendors must submit separate technical and price proposal PDFs. Evaluation criteria include report preparation, qualifications, experience, references, and interviews.
Vendor shall comply with all applicable local, State, And federal laws, Regulations, And safety requirements.
Report preparation, qualifications and experience, references, interview
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Summary
The City of Mountain House is soliciting proposals for full-service staging, equipment, and event support services for the Parks and Recreation Special Events Program, including community celebrations, 4th of July, National Night Out, Holiday Tree Lighting, and concerts.
Scope includes delivery, installation, set up, and removal of stages, canopies, generators, lighting towers, tables, chairs, linens, inflatables, and related event infrastructure at Central Community Park and other locations. The initial contract term is one year with options for two additional one-year extensions. Submissions are due by May 15, 2026, at 5:00 PM PST via email. Vendors must submit separate technical and price proposal PDFs. Evaluation criteria include report preparation, qualifications, experience, references, and interviews.
EVALUATION CRITERIA
4- Report preparation
- Qualifications and experience
- References
- Interview
REQUIRED DELIVERABLES
5- Vendor shall comply with all applicable local
- State
- Federal laws
- Regulations
- Safety requirements
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Mountain House, CA
Questions about this RFP
How do I respond to this RFP from City of Mountain House?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Laura Johnston.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Mountain House in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Laura Johnston at (209) 831-2300. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Vendor shall comply with all applicable local, State, And federal laws, Regulations, And safety requirements.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Report preparation, qualifications and experience, references, interview" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Mountain House?
All active and historical solicitations from City of Mountain House are tracked and searchable. As a city agency, City of Mountain House regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Mountain House for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mountain House, CA. Review the full solicitation for detailed scope requirements.