City of Monmouth Operator Services for Monmouth-Independence Trolley RFP No. 2027-01
City of MonmouthCity · Monmouth, OR- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 28, 2026
- Contract term
- 1 year
- Primary contact
- Rochelle Anderson
- (503) 751-0146
The 30-second brief
The City of Monmouth is requesting proposals for the operation of the Monmouth-Independence Trolley, a deviated fixed-route transportation service serving seniors, people with disabilities, and students. The selected contractor will manage day-to-day operations using four city-owned low-floor trolley replica vehicles, providing approximately 22 vehicle revenue hours daily on weekdays/Saturdays and 15 hours on Sundays/Holidays. Key responsibilities include vehicle maintenance and cleaning, dispatching for off-route deviations, fueling, ridership reporting, and providing a technology platform for trip planning (similar to Avail CAD/AVL). The contract features an initial one-year term beginning January 1, 2027, with two optional one-year extensions. Proposals are due by September 18, 2026, and firms must have at least five years of verifiable experience in similar transit services.
Ridership reports, Senior & Disabled ridership reports, Drug and Alcohol reporting, Incident and Accident reports, Annual Audit report, ODOT/FTA compliance reporting, Vehicle maintenance logs
Experience and Reliability (15 pts), Suitability of Proposed Approach (15 pts), Organizational Capacity (15 pts), Proposed Price (35 pts), Interview (20 pts)
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Summary
The City of Monmouth is requesting proposals for the operation of the Monmouth-Independence Trolley, a deviated fixed-route transportation service serving seniors, people with disabilities, and students.
The selected contractor will manage day-to-day operations using four city-owned low-floor trolley replica vehicles, providing approximately 22 vehicle revenue hours daily on weekdays/Saturdays and 15 hours on Sundays/Holidays. Key responsibilities include vehicle maintenance and cleaning, dispatching for off-route deviations, fueling, ridership reporting, and providing a technology platform for trip planning (similar to Avail CAD/AVL). The contract features an initial one-year term beginning January 1, 2027, with two optional one-year extensions. Proposals are due by September 18, 2026, and firms must have at least five years of verifiable experience in similar transit services.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Ridership reports
- Senior & Disabled ridership reports
- Drug and Alcohol reporting
- Incident and Accident reports
- Annual Audit report
- ODOT/FTA compliance reporting
- Vehicle maintenance logs
REQUIRED ATTACHMENTS
7- Attachment A: Budget Form
- Attachment B: Cost Proposal
- Attachment C: DBE Certification
- Attachment D: Debarment and Suspension
- Attachment E: Non-Collusion Certification
- Attachment F: Lobbying Certification
- Attachment G: Drug and Alcohol Test Policy Certification
REQUIRED STAFFING
6- Submit to
- 151 Main Street W, Monmouth, OR 97361
- Duration
- 36 months
- Scope location
- Monmouth, OR
Questions about this RFP
How do I respond to this RFP from City of Monmouth?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 151 Main Street W, Monmouth, OR 97361. For questions, contact Rochelle Anderson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Monmouth in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rochelle Anderson at (503) 751-0146. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Manager, Supervisors, Dispatchers, Drivers, Trainers, Administrative Support. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Ridership reports, Senior & Disabled ridership reports, Drug and Alcohol reporting, Incident and Accident reports, Annual Audit report, ODOT/FTA compliance reporting, Vehicle maintenance logs. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Reliability (15 pts), Suitability of Proposed Approach (15 pts), Organizational Capacity (15 pts), Proposed Price (35 pts), Interview (20 pts)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Monmouth?
All active and historical solicitations from City of Monmouth are tracked and searchable. As a city agency, City of Monmouth regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Budget Form, Attachment B: Cost Proposal, Attachment C: DBE Certification, Attachment D: Debarment and Suspension, Attachment E: Non-Collusion Certification, Attachment F: Lobbying Certi. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Monmouth for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Monmouth, OR. Review the full solicitation for detailed scope requirements.