City of Minot Property Ownership Transfer and Property Tax Credit Software RFP26001 (2026)
City of MinotCity · Minot, ND- Due
- Dec 4, 2026
- 21 days left
- Posted
- Nov 9, 2026
- Primary contact
- Ryan Kamrowski
- (701) 857-4160
The 30-second brief
The City of Minot, North Dakota is requesting proposals for an integrated software solution for property ownership transfer processing and property tax credit and exemption administration. The system will automate the review of real property ownership transfers involving approximately 19,300 parcels and an annual average of 2,170 deed transfers, alongside 1,100 Homestead Property Tax Credit applications and 450 general tax exemption applications. Key software capabilities required include electronic import of recorded deeds and multi-channel documents, AI-powered OCR data extraction, automated eligibility screening for property tax credits, workflow management, reporting, API integration with CAMA systems, and strict security compliance. Proposals are due by December 4, 2026 at 4:00 PM CST, with a question deadline of November 16, 2026. Evaluation criteria emphasize functional capabilities, government assessment experience, implementation methodology, total cost, and integration capabilities.
Functional Capabilities and Compliance with Requirements 30%, Government Assessment and Tax Administration Experience 20%, Implementation Methodology and Professional Services 20%, Total Cost 20%, Integration Capabilities 10%
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Summary
The City of Minot, North Dakota is requesting proposals for an integrated software solution for property ownership transfer processing and property tax credit and exemption administration.
The system will automate the review of real property ownership transfers involving approximately 19,300 parcels and an annual average of 2,170 deed transfers, alongside 1,100 Homestead Property Tax Credit applications and 450 general tax exemption applications. Key software capabilities required include electronic import of recorded deeds and multi-channel documents, AI-powered OCR data extraction, automated eligibility screening for property tax credits, workflow management, reporting, API integration with CAMA systems, and strict security compliance. Proposals are due by December 4, 2026 at 4:00 PM CST, with a question deadline of November 16, 2026. Evaluation criteria emphasize functional capabilities, government assessment experience, implementation methodology, total cost, and integration capabilities.
EVALUATION CRITERIA
5- Functional Capabilities and Compliance with Requirements 30%
- Government Assessment and Tax Administration Experience 20%
- Implementation Methodology and Professional Services 20%
- Total Cost 20%
- Integration Capabilities 10%
- Submit to
- [email protected] / City of Minot Assessor's Office, PO Box 434, 10 3rd Avenue SW, Minot, ND 58702
- Scope location
- Minot, ND
Questions about this RFP
How do I respond to this RFP from City of Minot?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. Submissions should be delivered to: [email protected] / City of Minot Assessor's Office, PO Box 434, 10 3rd Avenue SW, Minot, ND 58702. For questions, contact Ryan Kamrowski.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Minot in ND, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Kamrowski at (701) 857-4160. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Capabilities and Compliance with Requirements 30%, Government Assessment and Tax Administration Experience 20%, Implementation Methodology and Professional Services 20%, Total Cost 20%, Int..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Minot?
All active and historical solicitations from City of Minot are tracked and searchable. As a city agency, City of Minot regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Minot for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Minot, ND. Review the full solicitation for detailed scope requirements.
