City of Milpitas Transcription Services for Police Reports and Audio/Video Recordings RFP 25-1186
City of MilpitasCity · Milpitas, CA- Due
- Apr 7, 2026
- Deadline passed
- Posted
- Mar 10, 2026
- Primary contact
- Lisa Beaulieu
- (408) 586-2434
The 30-second brief
The City of Milpitas is issuing a Request for Proposals (RFP) for transcription services for police reports and audio/video recordings under project ID 25-1186. The selected vendor must provide transcriptions within a 3-hour turnaround time and maintain availability 24 hours per day, 365 days per year. Qualified vendors must demonstrate expertise and ensure services are Health Insurance Portability and Accountability Act (HIPAA) and Criminal Justice Information Services (CJIS) compliant. Proposals are due by April 7, 2026, at 455 East Calaveras Boulevard, Milpitas, CA. A Notice of Interest is requested by March 20, 2026.
Transcriptions of police reports, Transcriptions of audio/video recordings
Demonstrated expertise, HIPAA compliance, CJIS compliance
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Summary
The City of Milpitas is issuing a Request for Proposals (RFP) for transcription services for police reports and audio/video recordings under project ID 25-1186.
The selected vendor must provide transcriptions within a 3-hour turnaround time and maintain availability 24 hours per day, 365 days per year. Qualified vendors must demonstrate expertise and ensure services are Health Insurance Portability and Accountability Act (HIPAA) and Criminal Justice Information Services (CJIS) compliant. Proposals are due by April 7, 2026, at 455 East Calaveras Boulevard, Milpitas, CA. A Notice of Interest is requested by March 20, 2026.
EVALUATION CRITERIA
3- Demonstrated expertise
- HIPAA compliance
- CJIS compliance
REQUIRED DELIVERABLES
Transcriptions of police reports, Transcriptions of audio/video recordings
- Submit to
- 455 EAST CALAVERAS BOULEVARD, Milpitas, CA, 95035
- Scope location
- Milpitas, CA
Questions about this RFP
How do I respond to this RFP from City of Milpitas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 455 EAST CALAVERAS BOULEVARD, Milpitas, CA, 95035. For questions, contact Lisa Beaulieu.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Milpitas in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lisa Beaulieu at (408) 586-2434. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Transcriptions of police reports, Transcriptions of audio/video recordings. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated expertise, HIPAA compliance, CJIS compliance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Milpitas?
All active and historical solicitations from City of Milpitas are tracked and searchable. As a city agency, City of Milpitas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Milpitas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Milpitas, CA. Review the full solicitation for detailed scope requirements.