City of Milpitas Fiscal/Program Administrator for Rental and Business Assistance Programs RFQual 2026
City of MilpitasCity · Milpitas, CA- Due
- Apr 8, 2026
- Deadline passed
- Posted
- Mar 4, 2026
- Contract term
- 5 years
- Primary contact
- Sarah Balcha
- (408) 586-3268
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Summary
The City of Milpitas is issuing a Request for Qualifications (RFQual) to establish a pool of pre-qualified contractors for fiscal and program administration services.
The selected pool will support future rental and business assistance programs, funding rounds, and grant cycles over a five-year period (2026-2031). Key responsibilities include program development and operational frameworks, high-volume application management for eligibility, fund disbursement for one-time and recurring payments, and detailed fiscal and performance reporting/compliance. This RFQual will not result in an immediate contract; instead, pre-qualified firms will be invited to bid on specific opportunities as they arise. Qualifications are due by April 8, 2026, at 1265 N. Milpitas Blvd., Milpitas, CA.
- Submit to
- 1265 N. Milpitas Blvd., Milpitas, CA, 95035
- Scope location
- Milpitas, CA
Questions about this RFQ
How do I respond to this RFQ from City of Milpitas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 8, 2026. Submissions should be delivered to: 1265 N. Milpitas Blvd., Milpitas, CA, 95035. For questions, contact Sarah Balcha.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Milpitas in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Balcha at (408) 586-3268. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Milpitas?
All active and historical solicitations from City of Milpitas are tracked and searchable. As a city agency, City of Milpitas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Milpitas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Milpitas, CA. Review the full solicitation for detailed scope requirements.