City of Middletown - Property Manager Services at R.M. Keating Historical Enterprise Park - RFP # 2026-026 (2026)
City of MiddletownCity · Middletown, CT- Due
- Dec 3, 2026
- 20 days left
- Posted
- Nov 4, 2026
- Contract term
- 2 years
- Primary contact
- Donna L. Formato
- (860) 638-4895
The 30-second brief
The City of Middletown is seeking qualified firms to provide professional property manager services for three city-owned locations: R.M. Keating Historical Enterprise Park (180 Johnson Street), 80 Harbor Drive, and 131 River Road, Middletown, CT. The primary focus is managing a 190,000 sq ft commercial/industrial/warehouse building with historic and environmentally impacted Brownfield site considerations. Scope includes on-site management (up to 40 hours per week, 24/7 on-call emergency response), tenant leasing, lease enforcement, maintenance and repair coordination, fire suppression system upkeep, security camera review, snow removal, and grounds keeping. The contract term is 2 years with a potential 2-year extension. Proposals are due by December 3, 2026, at 3:00 PM. A mandatory site visit is scheduled for November 10, 2026, starting at 9:00 AM. Written questions are due by November 13, 2026, at noon.
The proposed staffing plan and specialized experience, firm's understanding and approach, experience with facilities management and maintenance, experience working with fire suppression systems, historic structure maintenance experience, historic structure rehabilitation and re-use experience, budget preparation ability, clarity and presentation, workload, capacity, technical expertise, references, and cost of services
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Summary
The City of Middletown is seeking qualified firms to provide professional property manager services for three city-owned locations: R.M. Keating Historical Enterprise Park (180 Johnson Street), 80 Harbor Drive, and 131 River Road, Middletown, CT. The primary focus is managing a 190,000 sq ft commercial/industrial/warehouse building with historic and environmentally impacted Brownfield site considerations.
Scope includes on-site management (up to 40 hours per week, 24/7 on-call emergency response), tenant leasing, lease enforcement, maintenance and repair coordination, fire suppression system upkeep, security camera review, snow removal, and grounds keeping. The contract term is 2 years with a potential 2-year extension. Proposals are due by December 3, 2026, at 3:00 PM. A mandatory site visit is scheduled for November 10, 2026, starting at 9:00 AM. Written questions are due by November 13, 2026, at noon.
EVALUATION CRITERIA
13- The proposed staffing plan and specialized experience
- Firm's understanding and approach
- Experience with facilities management and maintenance
- Experience working with fire suppression systems
- Historic structure maintenance experience
- Historic structure rehabilitation and re-use experience
- Budget preparation ability
- Clarity and presentation
- Workload
- Capacity
- Technical expertise
- References
- Cost of services
REQUIRED ATTACHMENTS
10- Non-Collusive Statement
- Affirmative Action Statement
- Insurance Requirements certificate
- Signed addenda
- Written proposal submittal including cover letter
- Work plan
- Key personnel background
- Firm experience
- Current properties list
- Proposal pages
- Submit to
- Purchasing Department, Room 112, Municipal Building, 245 DeKoven Drive, Middletown, CT 06457
- Duration
- 24 months
- Scope location
- Middletown, CT
- Projected sq ft
- 190,000 sq ft
Questions about this RFP
How do I respond to this RFP from City of Middletown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, Room 112, Municipal Building, 245 DeKoven Drive, Middletown, CT 06457. For questions, contact Donna L. Formato.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Middletown in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Donna L. Formato at (860) 638-4895. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The proposed staffing plan and specialized experience, firm's understanding and approach, experience with facilities management and maintenance, experience working with fire suppression systems, histo..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Middletown?
All active and historical solicitations from City of Middletown are tracked and searchable. As a city agency, City of Middletown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusive Statement, Affirmative Action Statement, Insurance Requirements certificate, signed addenda, written proposal submittal including cover letter, work plan, key personnel background, firm. Review the full document from City of Middletown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Middletown, CT. The total projected area is 190000 sq ft. Review the full solicitation for detailed scope requirements.
