City of Miami Employee Benefit Broker RFP #25-89
City of MiamiCity · Miami, OK- Due
- Jan 29, 2026
- Deadline passed
- Posted
- Dec 19, 2025
- Primary contact
- Brandy Rogers
- 918-541-2336
The 30-second brief
The City of Miami is soliciting proposals from qualified firms to serve as an Employee Benefit Broker. The selected broker will assist the City in acquiring health, dental, vision, and life insurance benefits. Proposals will be evaluated based on quality, experience, qualifications, and cost.
Proposal including Table of Contents, Letter of Transmittal, statement of understanding/capability, responses to questionnaire, fee proposal, and quote sheet.
Quality of written proposal and completeness, ability to meet service requirements, experience in providing similar services, commitment by the firm and individual consultants, qualifications and experience of individuals, aggregate service cost.
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Summary
The City of Miami is soliciting proposals from qualified firms to serve as an Employee Benefit Broker. The selected broker will assist the City in acquiring health, dental, vision, and life insurance benefits. Proposals will be evaluated based on quality, experience, qualifications, and cost.
EVALUATION CRITERIA
6- Quality of written proposal and completeness
- Ability to meet service requirements
- Experience in providing similar services
- Commitment by the firm and individual consultants
- Qualifications and experience of individuals
- Aggregate service cost
REQUIRED DELIVERABLES
6- Proposal including Table of Contents
- Letter of Transmittal
- Statement of understanding/capability
- Responses to questionnaire
- Fee proposal
- Quote sheet
REQUIRED ATTACHMENTS
4- Non-Collusion Affidavit
- W-9
- Insurance certificates
- Questionnaire (Exhibit A)
- Submit to
- Miami City Hall, 129 5th Ave. NW, Miami, OK
- Scope location
- Miami, Oklahoma
Questions about this RFP
How do I respond to this RFP from City of Miami?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Miami City Hall, 129 5th Ave. NW, Miami, OK. For questions, contact Brandy Rogers.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Miami in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandy Rogers at 918-541-2336. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal including Table of Contents, Letter of Transmittal, statement of understanding/capability, responses to questionnaire, fee proposal, and quote sheet.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of written proposal and completeness, ability to meet service requirements, experience in providing similar services, commitment by the firm and individual consultants, qualifications and expe..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Miami?
All active and historical solicitations from City of Miami are tracked and searchable. As a city agency, City of Miami regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, W-9, Insurance certificates, Questionnaire (Exhibit A).. Review the full document from City of Miami for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Miami, Oklahoma. Review the full solicitation for detailed scope requirements.