City of McCleary - IT Managed Services and Security Services Provider - 2026
City of McClearyCity · McCleary, WA- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Sep 11, 2026
- Contract term
- 2 years
- Primary contact
- Darrin C. Raines
- (360) 495-3667
The 30-second brief
The City of McCleary is seeking proposals for an IT Managed Services and IT Managed Security Services Provider (MSP) to work in a co-managed relationship with the city's internal IT staff. Scope includes infrastructure monitoring and response, ticketing with rapid end-user response, cybersecurity and threat monitoring, alerting, response, and remediation expertise, data backup and disaster recovery solutions, Microsoft 365 expertise, and reporting and periodic meetings. The IT environment includes core infrastructure, endpoints, M365, firewalls, network switches, wireless, backup storage, virtualization cluster, and Azure Entra ID, supporting approximately 35 users, 40 workstations, and 5 virtual machines. The contract term is proposed to be 2 years, renewable to a maximum of 4 years. Proposals are due by September 30, 2026, at 4:00 pm PDT.
Response to Project Goals and Scope 40%, Fee Proposal 30%, Firm Information, Qualifications & References 25%
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Summary
The City of McCleary is seeking proposals for an IT Managed Services and IT Managed Security Services Provider (MSP) to work in a co-managed relationship with the city's internal IT staff.
Scope includes infrastructure monitoring and response, ticketing with rapid end-user response, cybersecurity and threat monitoring, alerting, response, and remediation expertise, data backup and disaster recovery solutions, Microsoft 365 expertise, and reporting and periodic meetings. The IT environment includes core infrastructure, endpoints, M365, firewalls, network switches, wireless, backup storage, virtualization cluster, and Azure Entra ID, supporting approximately 35 users, 40 workstations, and 5 virtual machines. The contract term is proposed to be 2 years, renewable to a maximum of 4 years. Proposals are due by September 30, 2026, at 4:00 pm PDT.
EVALUATION CRITERIA
4- Response to Project Goals and Scope 40%
- Fee Proposal 30%
- Firm Information
- Qualifications & References 25%
REQUIRED ATTACHMENTS
11- RFP Checklist
- Cover Letter
- Firm Qualifications and Experience
- Proposed Strategy and Technical Approach
- Proposed Pricing
- Key Personnel Experience
- References – Attachment B
- Pricing Proposal – Attachment C
- Location of Workers Utilized by Respondent – Attachment D
- Proof of Liability and its Limits – Attachment E
- Acknowledged Addenda
- Submit to
- 100 S 3rd Street, McCleary, WA 98557
- Duration
- 48 months
- Scope location
- McCleary, WA
Questions about this RFP
How do I respond to this RFP from City of McCleary?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 S 3rd Street, McCleary, WA 98557. For questions, contact Darrin C. Raines.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of McCleary in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Darrin C. Raines at (360) 495-3667. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Response to Project Goals and Scope 40%, Fee Proposal 30%, Firm Information, Qualifications & References 25%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of McCleary?
All active and historical solicitations from City of McCleary are tracked and searchable. As a city agency, City of McCleary regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Checklist, Cover Letter, Firm Qualifications and Experience, Proposed Strategy and Technical Approach, Proposed Pricing, Key Personnel Experience, References – Attachment B, Pricing Proposal – Att. Review the full document from City of McCleary for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: McCleary, WA. Review the full solicitation for detailed scope requirements.