City of Lynchburg Voluntary Employee Benefits Broker RFP No. 26-088 2026
Lynchburg City Public SchoolsSchool · Lynchburg, VA- Due
- Jul 2, 2026
- Deadline passed
- Posted
- Jun 5, 2026
- Contract term
- 2 years
- Primary contact
- Stephanie Suter
The 30-second brief
The City of Lynchburg and Lynchburg City Schools seek a broker to manage voluntary employee benefits and Section 125 administration for over 2,700 employees. The contract term is for two years with potential renewals.
Proposal response including Title Page, Cover Letter, Project Methodology and Approach, Qualifications and References, Benefit Plan and Cost Proposal, Required Attachments
Project Methodology and Approach (40 points), Qualifications and References (35 points), Conciseness and Submittal of Required Forms (15 points), Benefit Plan and Cost Proposal (10 points)
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Summary
The City of Lynchburg and Lynchburg City Schools seek a broker to manage voluntary employee benefits and Section 125 administration for over 2,700 employees. The contract term is for two years with potential renewals.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Proposal response including Title Page
- Cover Letter
- Project Methodology and Approach
- Qualifications and References
- Benefit Plan and Cost Proposal
- Required Attachments
REQUIRED ATTACHMENTS
4- Attachment A: Questionnaire
- Attachment B: Virginia State Corporation Commission
- Attachment C: Lynchburg City School Requirements
- Attachment D: Memorandum of Understanding
- Submit to
- Procurement Division, Third Floor City Hall, 900 Church Street, Lynchburg, Virginia 24504 or online via portal.
- Scope location
- Lynchburg, Virginia
- Reported agency
- City of Lynchburg
Questions about this RFP
How do I respond to this RFP from Lynchburg City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Procurement Division, Third Floor City Hall, 900 Church Street, Lynchburg, Virginia 24504 or online via portal.. For questions, contact Stephanie Suter.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lynchburg City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephanie Suter. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal response including Title Page, Cover Letter, Project Methodology and Approach, Qualifications and References, Benefit Plan and Cost Proposal, Required Attachments. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Methodology and Approach (40 points), Qualifications and References (35 points), Conciseness and Submittal of Required Forms (15 points), Benefit Plan and Cost Proposal (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lynchburg City Public Schools?
All active and historical solicitations from Lynchburg City Public Schools are tracked and searchable. As a school agency, Lynchburg City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Questionnaire, Attachment B: Virginia State Corporation Commission, Attachment C: Lynchburg City School Requirements, Attachment D: Memorandum of Understanding. Review the full document from Lynchburg City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lynchburg, Virginia. Review the full solicitation for detailed scope requirements.