City of Lynchburg Camera Systems Preventative Maintenance IFB #2026-086 - Lynchburg City Schools
Lynchburg City Public SchoolsSchool · Lynchburg, VA- Due
- Jun 17, 2026
- Deadline passed
- Posted
- May 22, 2026
- Contract term
- 1 year
- Primary contact
- Matt Marsteller
- (434) 455-4233
The 30-second brief
The City of Lynchburg is soliciting bids for annual preventative maintenance and repair services for 894 cameras across various school facilities. The contract includes hardware maintenance and software upgrade plans for the Ocularis platform, with an initial term from July 2026 to June 2027.
Preventative maintenance reports, Repair estimates, Manufacturers' warranties, Cable/wiring test results
Lowest responsive and responsible bidder based on Total Base Bid, prior experience, and demonstrated competence
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Summary
The City of Lynchburg is soliciting bids for annual preventative maintenance and repair services for 894 cameras across various school facilities. The contract includes hardware maintenance and software upgrade plans for the Ocularis platform, with an initial term from July 2026 to June 2027.
EVALUATION CRITERIA
3- Lowest responsive and responsible bidder based on Total Base Bid
- Prior experience
- Demonstrated competence
REQUIRED DELIVERABLES
4- Preventative maintenance reports
- Repair estimates
- Manufacturers' warranties
- Cable/wiring test results
REQUIRED ATTACHMENTS
7- Terms and Signature Sheet
- Statement of Experience
- Statement of Available Resources
- Corporate Status Form
- Questions to Bidders/Offerors
- Attachment A - Equipment List
- Attachment B - Bid Form
REQUIRED STAFFING
Technician
- Submit to
- Procurement Division Office, Third Floor City Hall, 900 Church Street, Lynchburg, Virginia, 24504 or online at www.lynchburgva.gov/Bids.aspx
- Duration
- 60 months
- Scope location
- Lynchburg, VA
- Reported agency
- City of Lynchburg
Questions about this IFB
How do I respond to this IFB from Lynchburg City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Procurement Division Office, Third Floor City Hall, 900 Church Street, Lynchburg, Virginia, 24504 or online at www.lynchburgva.gov/Bids.aspx. For questions, contact Matt Marsteller.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Lynchburg City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Marsteller at (434) 455-4233. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventative maintenance reports, Repair estimates, Manufacturers' warranties, Cable/wiring test results. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder based on Total Base Bid, prior experience, and demonstrated competence" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lynchburg City Public Schools?
All active and historical solicitations from Lynchburg City Public Schools are tracked and searchable. As a school agency, Lynchburg City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Terms and Signature Sheet, Statement of Experience, Statement of Available Resources, Corporate Status Form, Questions to Bidders/Offerors, Attachment A - Equipment List, Attachment B - Bid Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Lynchburg City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lynchburg, VA. Review the full solicitation for detailed scope requirements.