City of Longview - HVAC Services - ITB No. 27-0005 (2026)
City of LongviewCity · Longview, TX- Due
- Dec 1, 2026
- 17 days left
- Posted
- Nov 11, 2026
- Contract term
- 1 year
- Primary contact
- Amanda Phillips
- (903) 237-1322
The 30-second brief
The City of Longview is seeking bids from qualified contractors to provide routine maintenance, service, and emergency repair work for A and B class HVAC systems at various City Facilities, including offices, libraries, community centers, Maude Cobb Activity Center, public safety centers, sports complexes, and animal shelters. This is an annual requirements-style agreement for an initial one-year term with options for four additional one-year extensions. Work involves servicing equipment such as compressors, fan motors, and duct work, requiring emergency response within two hours and adherence to TDLR Class A air conditioning and refrigeration licensing. Bids are due by December 1, 2026, at 11:00 AM, with submission via mail or hand delivery to the City of Longview Purchasing Office.
Purchase price, reputation of the bidder, quality of the goods or services, extent to which goods or services meet the city's needs, bidder's past relationship with the City, impact on ability to comply with laws relating to HUBs, total long-term cost, location of bidder's principal place of business
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Summary
The City of Longview is seeking bids from qualified contractors to provide routine maintenance, service, and emergency repair work for A and B class HVAC systems at various City Facilities, including offices, libraries, community centers, Maude Cobb Activity Center, public safety centers, sports complexes, and animal shelters.
This is an annual requirements-style agreement for an initial one-year term with options for four additional one-year extensions. Work involves servicing equipment such as compressors, fan motors, and duct work, requiring emergency response within two hours and adherence to TDLR Class A air conditioning and refrigeration licensing. Bids are due by December 1, 2026, at 11:00 AM, with submission via mail or hand delivery to the City of Longview Purchasing Office.
EVALUATION CRITERIA
8- Purchase price
- Reputation of the bidder
- Quality of the goods or services
- Extent to which goods or services meet the city's needs
- Bidder's past relationship with the City
- Impact on ability to comply with laws relating to HUBs
- Total long-term cost
- Location of bidder's principal place of business
REQUIRED ATTACHMENTS
9- All pages of this document
- Insurance certificates or letter of insurability
- References (3)
- Copies of all applicable Licenses
- Bid Affidavit
- Signed Addenda Acknowledgement
- Completed Bid Response pages
- Texas Verification form
- Conflict of Interest Questionnaire
REQUIRED STAFFING
Hourly Service Call Rate- One (1) Technician
- Submit to
- City of Longview Purchasing Office, 300 W. Cotton St., Longview, TX 75601 or P.O. Box 1952, Longview, TX 75606
- Duration
- 12 months
- Scope location
- Longview, TX
Questions about this BID
How do I respond to this Bid from City of Longview?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Longview Purchasing Office, 300 W. Cotton St., Longview, TX 75601 or P.O. Box 1952, Longview, TX 75606. For questions, contact Amanda Phillips.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Longview in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amanda Phillips at (903) 237-1322. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Hourly Service Call Rate- One (1) Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, reputation of the bidder, quality of the goods or services, extent to which goods or services meet the city's needs, bidder's past relationship with the City, impact on ability to comp..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Longview?
All active and historical solicitations from City of Longview are tracked and searchable. As a city agency, City of Longview regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: All pages of this document, Insurance certificates or letter of insurability, References (3), Copies of all applicable Licenses, Bid Affidavit, Signed Addenda Acknowledgement, Completed Bid Response p. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Longview for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Longview, TX. Review the full solicitation for detailed scope requirements.
