City of Lima - Lima Community Aquatic Park HVAC Operation and Maintenance - 2027
City of LimaCity · Lima, OH- Due
- Nov 25, 2026
- 12 days left
- Posted
- Nov 11, 2026
- Contract term
- 4 years
- Primary contact
- Doug Ditto
- (419) 221-5243
The 30-second brief
The City of Lima is requesting bids for full-service HVAC operation, maintenance, preventive maintenance, repair, and replacement services for the Lima Community Aquatic Park HVAC system and related equipment for 2027-2030. The scope encompasses air conditioning compressors, evaporative condensers, air-cooled condensers, pumps, water chillers, condenser coils, cooling coils, tube bundles, and air handling systems by manufacturers such as AAON, Bryant, Twin City Fan & Blower, Broan, Greenheck, and Vents US. Bids must be submitted to the Purchasing Office at the Ohio Municipal Center, 50 Town Square, Lima, Ohio by November 25, 2026, at 10:00 AM. Requirements include a 100% performance bond, a 10% proposal bond or certified check, a non-collusion affidavit, income tax department compliance, and an experience statement. The contract will be awarded based on a combination of cost, contractor's past performance, experience, and technical capability of personnel.
Annual Lima Community Aquatic Park HVAC Operation and Maintenance 1st year Operation, 2nd year Operation, 3rd year Operation, 4th year Operation, Alt. 1 - General HVAC Repair Labor and Material Costs for HVAC Equipment not listed in Covered Equipment
Combination of cost, contractor's past performance or experience, and technical capability of personnel
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Summary
The City of Lima is requesting bids for full-service HVAC operation, maintenance, preventive maintenance, repair, and replacement services for the Lima Community Aquatic Park HVAC system and related equipment for 2027-2030.
The scope encompasses air conditioning compressors, evaporative condensers, air-cooled condensers, pumps, water chillers, condenser coils, cooling coils, tube bundles, and air handling systems by manufacturers such as AAON, Bryant, Twin City Fan & Blower, Broan, Greenheck, and Vents US. Bids must be submitted to the Purchasing Office at the Ohio Municipal Center, 50 Town Square, Lima, Ohio by November 25, 2026, at 10:00 AM. Requirements include a 100% performance bond, a 10% proposal bond or certified check, a non-collusion affidavit, income tax department compliance, and an experience statement. The contract will be awarded based on a combination of cost, contractor's past performance, experience, and technical capability of personnel.
EVALUATION CRITERIA
3- Combination of cost
- Contractor's past performance or experience
- Technical capability of personnel
REQUIRED DELIVERABLES
Annual Lima Community Aquatic Park HVAC Operation and Maintenance 1st year Operation, 2nd year Operation, 3rd year Operation, 4th year Operation, Alt. 1 - General HVAC Repair Labor and Material Costs for HVAC Equipment not listed in Covered Equipment
REQUIRED ATTACHMENTS
6- Proposal bond
- Certified check
- Non-collusion affidavit
- Income tax department paperwork
- Experience statement
- Exhibit A property tax delinquencies affidavit
- Submit to
- Purchasing Department of the City of Lima, Ohio Municipal Center, 50 Town Square, Lima, Ohio
- Scope location
- Lima, OH
Questions about this BID
How do I respond to this Bid from City of Lima?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department of the City of Lima, Ohio Municipal Center, 50 Town Square, Lima, Ohio. For questions, contact Doug Ditto.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Lima in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Doug Ditto at (419) 221-5243. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual Lima Community Aquatic Park HVAC Operation and Maintenance 1st year Operation, 2nd year Operation, 3rd year Operation, 4th year Operation, Alt. 1 - General HVAC Repair Labor and Material Costs for HVAC Equipment not listed in Covered Equipment. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Combination of cost, contractor's past performance or experience, and technical capability of personnel" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lima?
All active and historical solicitations from City of Lima are tracked and searchable. As a city agency, City of Lima regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: proposal bond, certified check, non-collusion affidavit, income tax department paperwork, experience statement, Exhibit A property tax delinquencies affidavit. Review the full document from City of Lima for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lima, OH. Review the full solicitation for detailed scope requirements.
