City of Lapeer - Request for Proposals for Planning and Zoning Services - 2026
City of LapeerCity · Lapeer, MI- Due
- Nov 9, 2026
- 2 days left
- Contract term
- 1 year
- Primary contact
- Samantha Fountain
- (810) 664-4553
The 30-second brief
The City of Lapeer is soliciting proposals from experienced planning consultants to provide a wide range of planning and zoning services, including attendance at Planning Commission, Zoning Board of Appeals, and City Commission meetings, review of site plans, rezonings, subdivision plats, planned unit developments, variances, and land division applications. The contract term is one year, commencing on or about January 1, 2027, with potential for annual renewal. Proposals are due by November 9, 2026, at 5:00 pm, and may be submitted in sealed hard copy or electronic format to Samantha Fountain, Community & Economic Development Director. Evaluation criteria include commitment to timely project completion, response time and ability to meet municipal needs, project team qualifications and experience, clearly defined contract terms, and proposed cost.
Attendance at monthly Planning Commission meetings, Zoning Board of Appeals meetings, City Commission meetings, And pre-development meetings; written analysis on site plans, Private roads, Subdivision plats, Site condominiums, Planned unit developments, Rezonings, Special uses, Variances, Interpretations, Appeals, And land division applications; advising municipal officials on Michigan laws and municipal ordinances; providing training sessions and specialized planning services; keeping personnel updated on planning statutes and case law decisions.
Commitment to begin and complete the project in a timely manner, Firm's demonstration of response time and ability to meet municipal planning services needs, Project team qualifications and experience, Clearly defined contract terms and services, Proposed cost, Other factors deemed relevant
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Summary
The City of Lapeer is soliciting proposals from experienced planning consultants to provide a wide range of planning and zoning services, including attendance at Planning Commission, Zoning Board of Appeals, and City Commission meetings, review of site plans, rezonings, subdivision plats, planned unit developments, variances, and land division applications.
The contract term is one year, commencing on or about January 1, 2027, with potential for annual renewal. Proposals are due by November 9, 2026, at 5:00 pm, and may be submitted in sealed hard copy or electronic format to Samantha Fountain, Community & Economic Development Director. Evaluation criteria include commitment to timely project completion, response time and ability to meet municipal needs, project team qualifications and experience, clearly defined contract terms, and proposed cost.
EVALUATION CRITERIA
Commitment to begin and complete the project in a timely manner, Firm's demonstration of response time and ability to meet municipal planning services needs, Project team qualifications and experience, Clearly defined contract terms and services, Proposed cost, Other factors deemed relevant
REQUIRED DELIVERABLES
Attendance at monthly Planning Commission meetings, Zoning Board of Appeals meetings, City Commission meetings, And pre-development meetings; written analysis on site plans, Private roads, Subdivision plats, Site condominiums, Planned unit developments, Rezonings, Special uses, Variances, Interpretations, Appeals, And land division applications; advising municipal officials on Michigan laws and municipal ordinances; providing training sessions and specialized planning services; keeping personnel updated on planning statutes and case law decisions.
REQUIRED ATTACHMENTS
Cover Letter, Corporate Background, Professional Staff plan, Experience and References, Method and Use of AI narrative, Samples, Fees structure, Insurance (general liability, auto liability, cyber liability, professional liability, workers compensation), Conflict of Interest disclosure
REQUIRED STAFFING
personnel classifications anticipated to work on City of Lapeer projects
- Submit to
- [email protected] or City Hall Building, Planning, and Zoning Department, 576 Liberty Park, Lapeer MI 48446
- Scope location
- Lapeer, MI
Questions about this RFP
How do I respond to this RFP from City of Lapeer?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or City Hall Building, Planning, and Zoning Department, 576 Liberty Park, Lapeer MI 48446. For questions, contact Samantha Fountain.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lapeer in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Samantha Fountain at (810) 664-4553. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: personnel classifications anticipated to work on City of Lapeer projects. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Attendance at monthly Planning Commission meetings, Zoning Board of Appeals meetings, City Commission meetings, And pre-development meetings; written analysis on site plans, Private roads, Subdivision plats, Site condominiums, Planned unit developments, Rezonings, Special uses, Variances, Interpreta. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Commitment to begin and complete the project in a timely manner, Firm's demonstration of response time and ability to meet municipal planning services needs, Project team qualifications and experience..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lapeer?
All active and historical solicitations from City of Lapeer are tracked and searchable. As a city agency, City of Lapeer regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Corporate Background, Professional Staff plan, Experience and References, Method and Use of AI narrative, Samples, Fees structure, Insurance (general liability, auto liability, cyber lia. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Lapeer for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lapeer, MI. Review the full solicitation for detailed scope requirements.