City of Lakeland - Annual Water Treatment Plant High Service Pump Maintenance Contractor - 2026-RFP-129
City of LakelandCity · Lakeland, FL- Due
- Oct 29, 2026
- Deadline passed
- Posted
- Oct 5, 2026
- Contract term
- 1 year
- Primary contact
- Ricky Jaynes
- (863) 834-6720
The 30-second brief
The City of Lakeland Water Utilities Department is seeking a qualified and experienced Peerless and Flowserve pump contractor to provide annual inspection, maintenance, repair, and testing services for vertical turbine and split-case horizontal high service pumps. The work covers facilities including the T.B. Williams and C. Wayne Combee Water Treatment Plants, as well as the Highlands, Southwest, and Southeast Booster Stations. Contractors must demonstrate expertise in vertical turbine pump systems, provide preventative maintenance to ensure reliable operation, and meet strict safety, OSHA, and FDEP standards. The submission deadline is October 29, 2026, with a question deadline of October 21, 2026. The contract term is one year with four optional one-year renewal terms.
Cost (40 points), Years of Experience maintaining Vertical and Horizontal Turbine Pumps (15 points), Access to OEM or approved replacement parts (15 points), Location (10 points), Warrant provided on maintenance and repairs (10 points), Schedule and Response Time (10 points)
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Summary
The City of Lakeland Water Utilities Department is seeking a qualified and experienced Peerless and Flowserve pump contractor to provide annual inspection, maintenance, repair, and testing services for vertical turbine and split-case horizontal high service pumps.
The work covers facilities including the T.B. Williams and C. Wayne Combee Water Treatment Plants, as well as the Highlands, Southwest, and Southeast Booster Stations. Contractors must demonstrate expertise in vertical turbine pump systems, provide preventative maintenance to ensure reliable operation, and meet strict safety, OSHA, and FDEP standards. The submission deadline is October 29, 2026, with a question deadline of October 21, 2026. The contract term is one year with four optional one-year renewal terms.
EVALUATION CRITERIA
Cost (40 points), Years of Experience maintaining Vertical and Horizontal Turbine Pumps (15 points), Access to OEM or approved replacement parts (15 points), Location (10 points), Warrant provided on maintenance and repairs (10 points), Schedule and Response Time (10 points)
REQUIRED ATTACHMENTS
4- W-9
- Florida Division of Corporations (Sunbiz) Registration
- Hold Harmless/Indemnification Agreement
- Human Trafficking Affidavit
REQUIRED STAFFING
4- Submit to
- https://secure.procurenow.com/portal/lakelandgov
- Duration
- 12 months
- Scope location
- Lakeland, FL
Questions about this RFP
How do I respond to this RFP from City of Lakeland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/lakelandgov. For questions, contact Ricky Jaynes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lakeland in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ricky Jaynes at (863) 834-6720. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Shop Labor, Vibration Analysis, 4-man crew with crane, Service Truck for Start Up. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (40 points), Years of Experience maintaining Vertical and Horizontal Turbine Pumps (15 points), Access to OEM or approved replacement parts (15 points), Location (10 points), Warrant provided on..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lakeland?
All active and historical solicitations from City of Lakeland are tracked and searchable. As a city agency, City of Lakeland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Florida Division of Corporations (Sunbiz) Registration, Hold Harmless/Indemnification Agreement, Human Trafficking Affidavit. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Lakeland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lakeland, FL. Review the full solicitation for detailed scope requirements.