City of Lakeland Annual Rotating Equipment Inspection, Testing, Repair, Reconditioning and Storage Services - 2026-RFP-130
City of LakelandCity · Lakeland, FL- Due
- Oct 30, 2026
- 13 days left
- Posted
- Oct 9, 2026
- Contract term
- 1 year
- Primary contact
- Chase Miller
- (863) 409-0125
Know who Lakeland buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The City of Lakeland, through Lakeland Electric, is seeking qualified contractors to provide inspection, testing, repair, reconditioning, rebuilding, refurbishment, and storage services for industrial rotating equipment including AC and DC electric motors, low- and medium-voltage motors, vertical and horizontal motors, and circulating water and condensate pumps located at the McIntosh and Larsen Power Plants. Services include clean, inspect and test (CIT), motor rewinding, pump and motor repair, machining, balancing and alignment, vibration analysis, predictive motor diagnostic analysis (PMDA), field services, painting, transportation, emergency services, and indoor storage. The resulting contract will be for one (1) year with options for four (4) one-year renewals. Proposals are due by October 30, 2026, at 3:00 pm, with questions due by October 23, 2026. Evaluation criteria include qualifications and relevant experience (25%), technical and facility capabilities (25%), service approach and response (15%), pricing (30%), and references and past performance (5%).
Qualifications & Relevant Experience 25%, Technical & Facility Capabilities 25%, Service Approach & Response 15%, Pricing 30%, References & Past Performance 5%
SUMMARY
The City of Lakeland, through Lakeland Electric, is seeking qualified contractors to provide inspection, testing, repair, reconditioning, rebuilding, refurbishment, and storage services for industrial rotating equipment including AC and DC electric motors, low- and medium-voltage motors, vertical and horizontal motors, and circulating water and condensate pumps located at the McIntosh and Larsen Power Plants.
Services include clean, inspect and test (CIT), motor rewinding, pump and motor repair, machining, balancing and alignment, vibration analysis, predictive motor diagnostic analysis (PMDA), field services, painting, transportation, emergency services, and indoor storage. The resulting contract will be for one (1) year with options for four (4) one-year renewals. Proposals are due by October 30, 2026, at 3:00 pm, with questions due by October 23, 2026. Evaluation criteria include qualifications and relevant experience (25%), technical and facility capabilities (25%), service approach and response (15%), pricing (30%), and references and past performance (5%).
EVALUATION CRITERIA
5- Qualifications & Relevant Experience 25%
- Technical & Facility Capabilities 25%
- Service Approach & Response 15%
- Pricing 30%
- References & Past Performance 5%
REQUIRED ATTACHMENTS
4- W-9
- Florida Division of Corporations (Sunbiz) Registration
- Hold Harmless/Indemnification Agreement
- Human Trafficking Affidavit
REQUIRED STAFFING
8- Submit to
- https://secure.procurenow.com/portal/lakelandgov
- Duration
- 60 months
- Scope location
- Lakeland, FL
Questions about this RFP
How do I respond to this RFP from City of Lakeland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/lakelandgov. For questions, contact Chase Miller.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Lakeland in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chase Miller at (863) 409-0125. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Motor Technician, Pump/Mechanical Technician, Machinist, Welder, Field Service Technician, Vibration/Diagnostic Technician, PMDA Technician, Supervisor/Foreman. Proposers should demonstrate relevant qualifications and experience for each required role.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications & Relevant Experience 25%, Technical & Facility Capabilities 25%, Service Approach & Response 15%, Pricing 30%, References & Past Performance 5%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lakeland?
All active and historical solicitations from City of Lakeland are tracked and searchable. As a city agency, City of Lakeland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Florida Division of Corporations (Sunbiz) Registration, Hold Harmless/Indemnification Agreement, Human Trafficking Affidavit. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Lakeland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lakeland, FL. Review the full solicitation for detailed scope requirements.