City of Lakeland - Annual Electronics Recycling Services for the IT Department - 2026-ITB-128
City of LakelandCity · Lakeland, FL- Due
- Oct 29, 2026
- Deadline passed
- Posted
- Oct 1, 2026
- Contract term
- 1 year
- Primary contact
- Linda Alspaugh
- (863) 834-8787
The 30-second brief
The City of Lakeland's Department of Information Technology is seeking bids for Annual Electronics Recycling Services for the IT Department, ITB No. 2026-ITB-128. The scope includes monthly pickups of surplus IT equipment such as desktop computers, laptops, Panasonic Toughbooks, LCD/LED monitors, server equipment, printers, scanners, copiers, UPS units, small peripherals, and LCD/LED TVs. Requirements specify that all hard drives must be DoD wiped or destroyed, batteries properly disposed of, and detailed inventory provided for pickups at Lakeland Electric, 501 East Lemon Street, Lakeland, FL 33801. The initial contract term is one year with four one-year renewal options. The submission deadline is October 29, 2026, at 3:00 pm, with questions due by October 21, 2026. Award will be made to the lowest responsive and responsible bidder.
Desktop Computers HP, Laptop Computers Dell and HP, Laptop Computers - Panasonic Tough books, LCD/LED Monitors HP, Dell. Samsung, Server Equipment, Printers, Scanners, Copiers, UPS's, And Small Peripherals, LCD/LED TVs
Lowest responsive and responsible bidder
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Summary
The City of Lakeland's Department of Information Technology is seeking bids for Annual Electronics Recycling Services for the IT Department, ITB No. 2026-ITB-128.
The scope includes monthly pickups of surplus IT equipment such as desktop computers, laptops, Panasonic Toughbooks, LCD/LED monitors, server equipment, printers, scanners, copiers, UPS units, small peripherals, and LCD/LED TVs. Requirements specify that all hard drives must be DoD wiped or destroyed, batteries properly disposed of, and detailed inventory provided for pickups at Lakeland Electric, 501 East Lemon Street, Lakeland, FL 33801. The initial contract term is one year with four one-year renewal options. The submission deadline is October 29, 2026, at 3:00 pm, with questions due by October 21, 2026. Award will be made to the lowest responsive and responsible bidder.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
5- Desktop Computers HP
- Laptop Computers Dell and HP
- Laptop Computers - Panasonic Tough books
- LCD/LED Monitors HP
- Dell
Samsung, Server Equipment, Printers, Scanners, Copiers, UPS's, And Small Peripherals, LCD/LED TVs
REQUIRED ATTACHMENTS
16- Certificate of Insurance
- W-9
- Florida Division of Corporations (Sunbiz) Registration
- Service Area / Location Certification
- Hold Harmless Indemnification Agreement
- Human Trafficking Affidavit
- Drug-free Workplace Certification
- Suspension and Debarment Certification
- Public Entity Crimes Certification
- Conflict of Interest
- Non-Collusion
- E-Verify Certification
- Vendor/Contractor Certification Regarding Scrutinized Companies
- Exceptions
- Previous Projects
- Local Vendor Preference Certification
- Submit to
- https://secure.procurenow.com/portal/lakelandgov
- Duration
- 60 months
- Scope location
- Lakeland, FL
Questions about this BID
How do I respond to this Bid from City of Lakeland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/lakelandgov. For questions, contact Linda Alspaugh.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Lakeland in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Linda Alspaugh at (863) 834-8787. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Desktop Computers HP, Laptop Computers Dell and HP, Laptop Computers - Panasonic Tough books, LCD/LED Monitors HP, Dell. Samsung, Server Equipment, Printers, Scanners, Copiers, UPS's, And Small Peripherals, LCD/LED TVs. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Lakeland?
All active and historical solicitations from City of Lakeland are tracked and searchable. As a city agency, City of Lakeland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, W-9, Florida Division of Corporations (Sunbiz) Registration, Service Area / Location Certification, Hold Harmless Indemnification Agreement, Human Trafficking Affidavit, Drug. Review the full document from City of Lakeland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lakeland, FL. Review the full solicitation for detailed scope requirements.