City of Johnson City Transit On-board Vehicle Camera and DVR Installation RFP 6913
City of JohnsonCity · Johnson City, TN- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 7, 2026
- Duration
- 3 months
- Primary contact
- Debra Dillon
- (423) 975-2711
The 30-second brief
The City of Johnson City is soliciting proposals for the replacement of on-board DVR and camera systems across 37 Johnson City Transit vehicles. The project includes equipment removal, installation, and training, with completion required within 90 days of award.
Turnkey vehicle surveillance system, Vehicle layout design, Mock-up, Testing documentation, Training, Operational manuals
Project Understanding and Approach (15), Vendor Past Experience and References (15), Key Personnel and Qualifications (20), Technical Capabilities and Solution Functionality (30), Cost (20)
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Summary
The City of Johnson City is soliciting proposals for the replacement of on-board DVR and camera systems across 37 Johnson City Transit vehicles. The project includes equipment removal, installation, and training, with completion required within 90 days of award.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Turnkey vehicle surveillance system
- Vehicle layout design
- Mock-up
- Testing documentation
- Training
- Operational manuals
REQUIRED ATTACHMENTS
10- Proposal Agreement Form (Attachment B)
- Cover Letter
- Company Qualifications
- List of Employees
- Technical Approach
- Notes or Deviations
- Three References
- Insurance Checklist (Attachment D)
- General Insurance Appendix (Attachment E)
- Solicitation Acknowledgement (Attachment I)
REQUIRED STAFFING
Installation team, support team
- Submit to
- Director of Purchasing, 209 Water Street, Johnson City, TN 37601
- Scope location
- Johnson City, TN
- Reported agency
- City of Johnson City
Questions about this RFP
How do I respond to this RFP from City of Johnson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Director of Purchasing, 209 Water Street, Johnson City, TN 37601. For questions, contact Debra Dillon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Johnson in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Debra Dillon at (423) 975-2711. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Installation team, support team. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Turnkey vehicle surveillance system, Vehicle layout design, Mock-up, Testing documentation, Training, Operational manuals. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding and Approach (15), Vendor Past Experience and References (15), Key Personnel and Qualifications (20), Technical Capabilities and Solution Functionality (30), Cost (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Johnson?
All active and historical solicitations from City of Johnson are tracked and searchable. As a city agency, City of Johnson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Agreement Form (Attachment B), Cover Letter, Company Qualifications, List of Employees, Technical Approach, Notes or Deviations, Three References, Insurance Checklist (Attachment D), General. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Johnson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Johnson City, TN. Review the full solicitation for detailed scope requirements.