City of Ithaca - City Hall Security Services - FY 2027 Request for Proposals
City of IthacaCity · Ithaca, NY- Due
- Oct 30, 2026
- Deadline passed
- Posted
- Oct 9, 2026
- Contract term
- 3 years
- Primary contact
- Alan Karasin
- (607) 274-6437
The 30-second brief
The City of Ithaca, New York is seeking qualified firms to provide armed security services at City Hall, a highly active public building with significant daily public interaction. The selected contractor must provide a balanced approach emphasizing safety, de-escalation, and customer service in a municipal public environment. Security services will begin on January 1, 2027. Services include staffing and controlling the City Hall entrance and security desk, operating metal detectors and wands, bag searches, monitoring closed-circuit television and duress alarm systems, patrolling facilities and grounds, coordinating with police, and maintaining activity logs. The submission deadline is October 30, 2026, at 5:00 PM, with questions due by October 22, 2026. The initial contract term is requested for three years.
Responsiveness of Proposal: 30, Price proposal: 20, Firm Credentials: 20, Relevant Government Experience: 15, References and Past Performance: 15
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Summary
The City of Ithaca, New York is seeking qualified firms to provide armed security services at City Hall, a highly active public building with significant daily public interaction.
The selected contractor must provide a balanced approach emphasizing safety, de-escalation, and customer service in a municipal public environment. Security services will begin on January 1, 2027. Services include staffing and controlling the City Hall entrance and security desk, operating metal detectors and wands, bag searches, monitoring closed-circuit television and duress alarm systems, patrolling facilities and grounds, coordinating with police, and maintaining activity logs. The submission deadline is October 30, 2026, at 5:00 PM, with questions due by October 22, 2026. The initial contract term is requested for three years.
EVALUATION CRITERIA
5- Responsiveness of Proposal: 30
- Price proposal: 20
- Firm Credentials: 20
- Relevant Government Experience: 15
- References and Past Performance: 15
REQUIRED ATTACHMENTS
7- Cover Letter
- Qualification & Capabilities
- Three references from current security services clients
- Proposed fees for each year
- Training and Approach
- Proof of certifications
- Standard Operating Procedures
- Submit to
- [email protected]
- Scope location
- Ithaca, NY
Questions about this RFP
How do I respond to this RFP from City of Ithaca?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Alan Karasin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ithaca in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alan Karasin at (607) 274-6437. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness of Proposal: 30, Price proposal: 20, Firm Credentials: 20, Relevant Government Experience: 15, References and Past Performance: 15" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ithaca?
All active and historical solicitations from City of Ithaca are tracked and searchable. As a city agency, City of Ithaca regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Qualification & Capabilities, Three references from current security services clients, Proposed fees for each year, Training and Approach, Proof of certifications, Standard Operating Pro. Review the full document from City of Ithaca for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ithaca, NY. Review the full solicitation for detailed scope requirements.