City of Independence Memorial Hall Chiller Replacement and Electrical System Modifications Bid 2025
City of IndependenceCity · Independence, KS- Due
- Nov 6, 2025
- Deadline passed
- Posted
- Oct 8, 2025
- Primary contact
- David Cowan
- (620) 330-0056
The 30-second brief
The City of Independence is soliciting sealed proposals for the Independence Memorial Hall Chiller Replacement and Electrical System Modifications project. The Mechanical Contractor will serve as the prime contractor, responsible for all general and sub-contractor costs to provide complete and operable systems. Scope includes mechanical demolition, chiller replacement, and associated electrical system modifications. A mandatory site visit is required; contractors must schedule visits with David Cowan, Assistant City Manager. Drawings and specifications are available from Latimer, Sommers and Associates, P.A. for a $50.00 refundable deposit or via email. Proposals are due by 2:00 PM on November 6, 2025, and may be submitted via mail to Topeka, KS or via email to Andrew Hess.
Sealed proposals on forms bound into the specification
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Summary
The City of Independence is soliciting sealed proposals for the Independence Memorial Hall Chiller Replacement and Electrical System Modifications project.
The Mechanical Contractor will serve as the prime contractor, responsible for all general and sub-contractor costs to provide complete and operable systems. Scope includes mechanical demolition, chiller replacement, and associated electrical system modifications. A mandatory site visit is required; contractors must schedule visits with David Cowan, Assistant City Manager. Drawings and specifications are available from Latimer, Sommers and Associates, P.A. for a $50.00 refundable deposit or via email. Proposals are due by 2:00 PM on November 6, 2025, and may be submitted via mail to Topeka, KS or via email to Andrew Hess.
REQUIRED DELIVERABLES
Sealed proposals on forms bound into the specification
REQUIRED ATTACHMENTS
Bid forms, $50.00 refundable deposit for hard copies
- Submit to
- 3639 SW Summerfield Drive, Suite A, Topeka, KS 66614 or email to [email protected]
- Scope location
- Independence, KS
Questions about this BID
How do I respond to this Bid from City of Independence?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3639 SW Summerfield Drive, Suite A, Topeka, KS 66614 or email to [email protected]. For questions, contact David Cowan.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Independence in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Cowan at (620) 330-0056. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed proposals on forms bound into the specification. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Independence?
All active and historical solicitations from City of Independence are tracked and searchable. As a city agency, City of Independence regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid forms, $50.00 refundable deposit for hard copies. Review the full document from City of Independence for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Independence, KS. Review the full solicitation for detailed scope requirements.