City of Hyattsville - Request for Quote-Election Equipment Vendor - 2026
City of HyattsvilleCity · Hyattsville, MD- Due
- Oct 9, 2026
- Deadline passed
- Primary contact
- Nate Groenendyk
The 30-second brief
The City of Hyattsville is seeking quotes for election equipment and support for the City’s May 11, 2027 election in Prince George’s County, Maryland. The vendor deliverables include three ballot scanners, six voting booths, one ADA compliant Ballot Marking Device, on-site training and election day support, paper ballot creation and coding, and coordination of file transfer of ballots to mail vendor. Quotes are requested to be submitted by October 9, 2026, via email to [email protected] or mail to the City Clerk.
Three (3) Ballot Scanners (Mail-In-Voting, Election Day Voting, Backup); Six (6) Voting Booths; One (1) ADA compliant Ballot Marking Device; All equipment delivered no later than 25 days prior to May 11, 2027; On-site training and election day support for election judges and Board of Supervisors of Elections; Paper ballot creation and coding for each of the five (5) different ballots; Coordination of file transfer of ballots to mail vendor
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Summary
The City of Hyattsville is seeking quotes for election equipment and support for the City’s May 11, 2027 election in Prince George’s County, Maryland.
The vendor deliverables include three ballot scanners, six voting booths, one ADA compliant Ballot Marking Device, on-site training and election day support, paper ballot creation and coding, and coordination of file transfer of ballots to mail vendor. Quotes are requested to be submitted by October 9, 2026, via email to [email protected] or mail to the City Clerk.
REQUIRED DELIVERABLES
7- Three (3) Ballot Scanners (Mail-In-Voting, Election Day Voting, Backup)
- Six (6) Voting Booths
- One (1) ADA compliant Ballot Marking Device
- All equipment delivered no later than 25 days prior to May 11, 2027
- On-site training and election day support for election judges and Board of Supervisors of Elections
- Paper ballot creation and coding for each of the five (5) different ballots
- Coordination of file transfer of ballots to mail vendor
- Submit to
- [email protected] or City of Hyattsville, Nate Groenendyk-City Clerk, 4310 Gallatin St., Hyattsville, MD 20781
- Scope location
- Hyattsville, MD
Questions about this QUOTE
How do I respond to this Quote from City of Hyattsville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected] or City of Hyattsville, Nate Groenendyk-City Clerk, 4310 Gallatin St., Hyattsville, MD 20781. For questions, contact Nate Groenendyk.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Hyattsville in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nate Groenendyk. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Three (3) Ballot Scanners (Mail-In-Voting, Election Day Voting, Backup); Six (6) Voting Booths; One (1) ADA compliant Ballot Marking Device; All equipment delivered no later than 25 days prior to May 11, 2027; On-site training and election day support for election judges and Board of Supervisors of. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Hyattsville?
All active and historical solicitations from City of Hyattsville are tracked and searchable. As a city agency, City of Hyattsville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Hyattsville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hyattsville, MD. Review the full solicitation for detailed scope requirements.