City of Hyattsville - Election Mail Vendor Services - Request for Quote 2027
City of HyattsvilleCity · Hyattsville, MD- Due
- Oct 9, 2026
- Deadline passed
- Primary contact
- Nate Groenendyk
The 30-second brief
The City of Hyattsville, Maryland is seeking quotes for a mail vendor for the City's May 11, 2027 Vote-by-Mail election. The vendor will provide ballot packet creation including ward specific ballots, ballot oath envelopes with barcodes, prepaid ballot return envelopes, and "I VOTED" stickers for approximately 12,000 registered voters. Additional deliverables include mailing ballot packets, drop shipment to the USPS Southern Maryland Mail Processing Facility, and providing extra ballots and envelopes for election day. Quotes are requested to be submitted by October 9, 2026, to Nate Groenendyk via email at [email protected] or mail.
Ballot Packet Creation: Ward Specific Ballots, Ballot Oath Envelope with Barcode (39 or 128), Ballot Return Envelope with Prepaid postage, Plastic window, And Color coded by Ward, "I VOTED" sticker; Mailing of Ballot Packet to every registered voter including international/overseas addresses and drop shipment to USPS Southern Maryland Mail Processing Facility; Provide 500 Ballots for each Ward to used on election day; Provide 100 Ballot Oath and Ballot Return Envelopes (20 for each ward) to City
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Summary
The City of Hyattsville, Maryland is seeking quotes for a mail vendor for the City's May 11, 2027 Vote-by-Mail election.
The vendor will provide ballot packet creation including ward specific ballots, ballot oath envelopes with barcodes, prepaid ballot return envelopes, and "I VOTED" stickers for approximately 12,000 registered voters. Additional deliverables include mailing ballot packets, drop shipment to the USPS Southern Maryland Mail Processing Facility, and providing extra ballots and envelopes for election day. Quotes are requested to be submitted by October 9, 2026, to Nate Groenendyk via email at [email protected] or mail.
REQUIRED DELIVERABLES
Ballot Packet Creation: Ward Specific Ballots, Ballot Oath Envelope with Barcode (39 or 128), Ballot Return Envelope with Prepaid postage, Plastic window, And Color coded by Ward, "I VOTED" sticker; Mailing of Ballot Packet to every registered voter including international/overseas addresses and drop shipment to USPS Southern Maryland Mail Processing Facility; Provide 500 Ballots for each Ward to used on election day; Provide 100 Ballot Oath and Ballot Return Envelopes (20 for each ward) to City
- Submit to
- [email protected] or 4310 Gallatin St., Hyattsville, MD 20781
- Scope location
- Hyattsville, MD
Questions about this QUOTE
How do I respond to this Quote from City of Hyattsville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected] or 4310 Gallatin St., Hyattsville, MD 20781. For questions, contact Nate Groenendyk.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including City of Hyattsville in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nate Groenendyk. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Ballot Packet Creation: Ward Specific Ballots, Ballot Oath Envelope with Barcode (39 or 128), Ballot Return Envelope with Prepaid postage, Plastic window, And Color coded by Ward, "I VOTED" sticker; Mailing of Ballot Packet to every registered voter including international/overseas addresses and dro. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Hyattsville?
All active and historical solicitations from City of Hyattsville are tracked and searchable. As a city agency, City of Hyattsville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Hyattsville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hyattsville, MD. Review the full solicitation for detailed scope requirements.