City of Hyattsville Council Chambers Audiovisual (AV) System Reinstallation and Restoration RFP COMMS1225
City of HyattsvilleCity · Hyattsville, MD- Due
- Jan 23, 2026
- Deadline passed
- Posted
- Dec 29, 2025
- Duration
- 2 months
- Primary contact
- Jonathan Alexander
The 30-second brief
The City of Hyattsville is seeking a qualified audiovisual contractor to reinstall, reconnect, and restore the Council Chambers AV and broadcast systems following a major renovation. The scope of work involves installing City-provided equipment including PTZ cameras, gooseneck microphones, flush-mounted ceiling speakers, video projectors, and 75-inch displays, as well as connecting floor and wall plates and sorting existing cabling. The project requires professional installation, mounting, connection, and testing to ensure full operational status and code compliance. A mandatory site tour is scheduled for January 14, 2026, at the City Municipal Building. Proposals are due by January 23, 2026, and the selected contractor must complete all work within 45 days of starting.
Daily reports, Delivery tickets, Testing reports, Certifications, Original and duplicate sets of records
Experience and Qualifications (25), Technical Approach & Understanding of Scope (20), Project Schedule & Capacity (20), References (20), Cost (15)
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Summary
The City of Hyattsville is seeking a qualified audiovisual contractor to reinstall, reconnect, and restore the Council Chambers AV and broadcast systems following a major renovation.
The scope of work involves installing City-provided equipment including PTZ cameras, gooseneck microphones, flush-mounted ceiling speakers, video projectors, and 75-inch displays, as well as connecting floor and wall plates and sorting existing cabling. The project requires professional installation, mounting, connection, and testing to ensure full operational status and code compliance. A mandatory site tour is scheduled for January 14, 2026, at the City Municipal Building. Proposals are due by January 23, 2026, and the selected contractor must complete all work within 45 days of starting.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Daily reports
- Delivery tickets
- Testing reports
- Certifications
- Original and duplicate sets of records
REQUIRED ATTACHMENTS
9- Contractor Information Form
- Proposal Form Price Authorization
- Company Background Form
- References Form
- Cover Letter
- Description of Qualifications
- Work Plan
- Pricing Proposal
- Certificate of Insurance
- Submit to
- 4310 Gallatin Street, Hyattsville, Maryland 20781
- Scope location
- Hyattsville, MD
Questions about this RFP
How do I respond to this RFP from City of Hyattsville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 4310 Gallatin Street, Hyattsville, Maryland 20781. For questions, contact Jonathan Alexander.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hyattsville in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jonathan Alexander. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Daily reports, Delivery tickets, Testing reports, Certifications, Original and duplicate sets of records. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications (25), Technical Approach & Understanding of Scope (20), Project Schedule & Capacity (20), References (20), Cost (15)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hyattsville?
All active and historical solicitations from City of Hyattsville are tracked and searchable. As a city agency, City of Hyattsville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contractor Information Form, Proposal Form Price Authorization, Company Background Form, References Form, Cover Letter, Description of Qualifications, Work Plan, Pricing Proposal, Certificate of Insur. Review the full document from City of Hyattsville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hyattsville, MD. Review the full solicitation for detailed scope requirements.