City of Hyattsville Printing and Mailing Services for the Hyattsville Reporter RFP# ADM01062026 2026
City of Hyattsville, City of Hyattsville, MD·City
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- Primary Contact
- Cindy Zork
- Contract Term
- 1 year
- Duration
- 72 months
- Scope Location
- Hyattsville, MD
- Submission Address
- 4310 Gallatin Street, Hyattsville, MD 20781
SUMMARY
The City of Hyattsville, Maryland, is soliciting proposals for the monthly printing and mailing of its signature newsletter, the Hyattsville Reporter, along with an annual Resident Guide and occasional standalone flyers. The scope includes mailing list management for approximately 10,800 households, design file review for print readiness, and production of 8-page full-color booklets. The contract is for an initial one-year term beginning July 1, 2026, with options for five additional one-year renewals. Proposals are due by February 13, 2026, at 4:00 PM. A virtual public opening will be held on February 17, 2026. Evaluation criteria include pricing (40 points), qualifications (30 points), production approach (20 points), and references (10 points).
EVALUATION CRITERIA
Pricing Proposal (40), Contractor’s qualifications and relevant experience (30), Production and Mailing approach (20), References (10)
REQUIRED DELIVERABLES
12 monthly editions of Hyattsville Reporter, 1 annual Resident Guide, Up to 6 program flyers annually, Mailing list maintenance
REQUIRED ATTACHMENTS
Contractor Information Form, Proposal Form Price Authorization, Completed Pricing Proposal Form, Company Background Form, References Form, Cover Letter, Vendor Qualifications, Certificate of Insurance
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Hyattsville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 4310 Gallatin Street, Hyattsville, MD 20781. For questions, contact Cindy Zork.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing Proposal (40), Contractor’s qualifications and relevant experience (30), Production and Mailing approach (20), References (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hyattsville?
All active and historical solicitations from City of Hyattsville are tracked and searchable. As a city agency, City of Hyattsville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contractor Information Form, Proposal Form Price Authorization, Completed Pricing Proposal Form, Company Background Form, References Form, Cover Letter, Vendor Qualifications, Certificate of Insurance. Review the full document from City of Hyattsville for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hyattsville in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cindy Zork. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hyattsville, MD. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: 12 monthly editions of Hyattsville Reporter, 1 annual Resident Guide, Up to 6 program flyers annually, Mailing list maintenance. Proposals should clearly address how each deliverable will be met.
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