City of Helotes - City Hall Complex Improvements Consultant Services - RFQ-26-01 (2026)
City of HelotesCity · Helotes, TX- Due
- Sep 11, 2026
- Deadline passed
- Posted
- Aug 7, 2026
- Contract term
- 1 year
- Primary contact
- Corey Vullo
- (555) 555-5555
The 30-second brief
The City of Helotes is seeking qualified consultant services to conduct a comprehensive review of departmental needs, population growth, and long-term facility planning for the City Hall Complex. The scope includes assessing current facilities such as City Hall, Public Works, Animal Control, Police, and Fire departments, performing space utilization and needs assessments, and developing a 20-year master facilities plan with conceptual options, site planning, and cost estimates. Submittals are due by September 11, 2026, at 3:00 p.m. CST. The project requires evaluation of current layout, conditions, and capacity, adherence to environmental regulations like TCEQ and the Edwards Aquifer Authority, and proof of Commercial General Liability insurance. Evaluation criteria emphasize experience with Texas municipalities, assigned team qualifications, and proposed price.
Experience with Texas municipalities (30 points), Qualifications of the assigned team (20 points), Ability to provide services (20 points), Proposed Price (20 points), Proposed Service (20 points), References and reputation (10 points)
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Summary
The City of Helotes is seeking qualified consultant services to conduct a comprehensive review of departmental needs, population growth, and long-term facility planning for the City Hall Complex.
The scope includes assessing current facilities such as City Hall, Public Works, Animal Control, Police, and Fire departments, performing space utilization and needs assessments, and developing a 20-year master facilities plan with conceptual options, site planning, and cost estimates. Submittals are due by September 11, 2026, at 3:00 p.m. CST. The project requires evaluation of current layout, conditions, and capacity, adherence to environmental regulations like TCEQ and the Edwards Aquifer Authority, and proof of Commercial General Liability insurance. Evaluation criteria emphasize experience with Texas municipalities, assigned team qualifications, and proposed price.
EVALUATION CRITERIA
- Submit to
- City of Helotes, 12951 Bandera Rd (Physical) / P. O. Box 507 (Mailing), Helotes, TX 78023
- Duration
- 12 months
- Scope location
- Helotes, TX
Questions about this RFQ
How do I respond to this RFQ from City of Helotes?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. Submissions should be delivered to: City of Helotes, 12951 Bandera Rd (Physical) / P. O. Box 507 (Mailing), Helotes, TX 78023. For questions, contact Corey Vullo.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Helotes in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Corey Vullo at (555) 555-5555. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with Texas municipalities (30 points), Qualifications of the assigned team (20 points), Ability to provide services (20 points), Proposed Price (20 points), Proposed Service (20 points), Re..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Helotes?
All active and historical solicitations from City of Helotes are tracked and searchable. As a city agency, City of Helotes regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Helotes for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Helotes, TX. Review the full solicitation for detailed scope requirements.