City of Gilroy Vehicle Up-Fitting Services RFP 2025
City of GilroyCity · Gilroy, CA- Due
- Nov 12, 2025
- Deadline passed
- Posted
- Sep 26, 2025
- Contract term
- 2 years
- Primary contact
- Carina Baksa
The 30-second brief
The City of Gilroy is soliciting proposals for Vehicle Up-Fitting Services for new Police, Fire, and Public Works vehicles. Services include labor, parts, and materials for various vehicle classifications, types, and makes/models. The average number of vehicles requiring upfitting is around twelve per year.
Proposed outline of tasks, Products, And project schedule; proposed budget; three (3) client references.
Responsiveness of proposal, Price, Proximity to City Corporation Yard, Ability/experience/financial resources/history.
Get notified when Gilroy posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Gilroy is soliciting proposals for Vehicle Up-Fitting Services for new Police, Fire, and Public Works vehicles.
Services include labor, parts, and materials for various vehicle classifications, types, and makes/models. The average number of vehicles requiring upfitting is around twelve per year.
EVALUATION CRITERIA
4- Responsiveness of proposal
- Price
- Proximity to City Corporation Yard
- Ability/experience/financial resources/history
REQUIRED DELIVERABLES
3- Proposed outline of tasks, Products, And project schedule
- Proposed budget
- Three (3) client references
REQUIRED ATTACHMENTS
3- Exhibit A: Scope of service and Cost Submittal Worksheets
- Exhibit B: Experience and Qualifications Forms
- Sample Agreement
- Submit to
- via e-mail to [email protected] and cc [email protected]
- Duration
- 24 months
- Scope location
- Gilroy, CA
Questions about this RFP
How do I respond to this RFP from City of Gilroy?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: via e-mail to [email protected] and cc [email protected]. For questions, contact Carina Baksa.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gilroy in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carina Baksa. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposed outline of tasks, Products, And project schedule; proposed budget; three (3) client references.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness of proposal, Price, Proximity to City Corporation Yard, Ability/experience/financial resources/history." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gilroy?
All active and historical solicitations from City of Gilroy are tracked and searchable. As a city agency, City of Gilroy regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Scope of service and Cost Submittal Worksheets, Exhibit B: Experience and Qualifications Forms, Sample Agreement.. Review the full document from City of Gilroy for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gilroy, CA. Review the full solicitation for detailed scope requirements.