City of Germantown ITB COG2027-02 Hot Asphalt Mix 2026
City of GermantownCity · Germantown, TN- Due
- Jun 5, 2026
- Deadline passed
- Posted
- May 20, 2026
- Contract term
- 1 year
- Primary contact
- Cathryn Perdue
- (901) 757-7260
The 30-second brief
The City of Germantown is soliciting bids for hot asphalt mix (411-D and TDOT 307 Base Mix) to be picked up by the City at the contractor's plant on an as-needed basis. Bids are due by June 5, 2026.
Signed Bid Form, Signature Page, Contractor's Qualifications and References, Drug and Alcohol Testing Affidavit
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Summary
The City of Germantown is soliciting bids for hot asphalt mix (411-D and TDOT 307 Base Mix) to be picked up by the City at the contractor's plant on an as-needed basis. Bids are due by June 5, 2026.
REQUIRED DELIVERABLES
4- Signed Bid Form
- Signature Page
- Contractor's Qualifications and References
- Drug and Alcohol Testing Affidavit
REQUIRED ATTACHMENTS
7- Specifications
- Bid Form
- Drug and Alcohol Testing Acknowledgment Statement and Affidavit
- Vendor's Qualifications and Reference Form
- Title VI and Title IX Form
- Standard Contract
- Insurance Certifications
- Submit to
- 1930 S. Germantown Rd., Germantown, TN 38138
- Duration
- 36 months
- Scope location
- Germantown, TN
Questions about this ITB
How do I respond to this ITB from City of Germantown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1930 S. Germantown Rd., Germantown, TN 38138. For questions, contact Cathryn Perdue.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Germantown in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cathryn Perdue at (901) 757-7260. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed Bid Form, Signature Page, Contractor's Qualifications and References, Drug and Alcohol Testing Affidavit. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Germantown?
All active and historical solicitations from City of Germantown are tracked and searchable. As a city agency, City of Germantown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Specifications, Bid Form, Drug and Alcohol Testing Acknowledgment Statement and Affidavit, Vendor's Qualifications and Reference Form, Title VI and Title IX Form, Standard Contract, Insurance Certific. Review the full document from City of Germantown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Germantown, TN. Review the full solicitation for detailed scope requirements.