City of Germantown Bob Hailey Field Conversion ITB COG2027-04 2026
City of GermantownCity · Germantown, TN- Due
- Jun 23, 2026
- Deadline passed
- Posted
- Jun 4, 2026
- Primary contact
- Cathryn Perdue
- (901) 757-7260
The 30-second brief
The City of Germantown is soliciting competitive sealed bids for the COG2027-04 Bob Hailey Field Conversion project. The selected contractor will be responsible for providing all labor, equipment, and materials to convert two existing grass baseball infields (Fields 1 & 4) at the Bob Hailey Sports Complex into professional-grade softball infields. Scope includes removal and disposal of approximately 7,624 square feet of turfgrass and rootzone, application of herbicides, installation of a two-inch clay base layer in one-inch lifts, laser grading, and installation of premium red infield mix. Additional requirements include the installation of home plates, base anchors at multiple distances (50', 60', 70', 80'), and four-way pitching rubbers. Bids are due by June 23, 2026, at 2:00 p.m. local time. A non-mandatory virtual pre-bid meeting is scheduled for June 11, 2026.
Bid Form, Signature Page, Contractor's Qualifications and References, Drug and Alcohol Testing Affidavit, 5% Bid Bond
Lowest responsive responsible bidder based on price, quality, reputation, and conformity with specifications
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Summary
The City of Germantown is soliciting competitive sealed bids for the COG2027-04 Bob Hailey Field Conversion project.
The selected contractor will be responsible for providing all labor, equipment, and materials to convert two existing grass baseball infields (Fields 1 & 4) at the Bob Hailey Sports Complex into professional-grade softball infields. Scope includes removal and disposal of approximately 7,624 square feet of turfgrass and rootzone, application of herbicides, installation of a two-inch clay base layer in one-inch lifts, laser grading, and installation of premium red infield mix. Additional requirements include the installation of home plates, base anchors at multiple distances (50', 60', 70', 80'), and four-way pitching rubbers. Bids are due by June 23, 2026, at 2:00 p.m. local time. A non-mandatory virtual pre-bid meeting is scheduled for June 11, 2026.
EVALUATION CRITERIA
4- Lowest responsive responsible bidder based on price
- Quality
- Reputation
- Conformity with specifications
REQUIRED DELIVERABLES
5- Bid Form
- Signature Page
- Contractor's Qualifications and References
- Drug and Alcohol Testing Affidavit
- 5% Bid Bond
REQUIRED ATTACHMENTS
6- Specifications
- Bid Form
- Drug and Alcohol Testing Acknowledgment
- Vendor's Qualifications and Reference Form
- Title VI and Title IX disclosure
- Insurance Certifications
- Submit to
- 1930 S. Germantown Road, Germantown, TN 38138
- Scope location
- Germantown, TN
- Projected sq ft
- 7,624 sq ft
Questions about this ITB
How do I respond to this ITB from City of Germantown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1930 S. Germantown Road, Germantown, TN 38138. For questions, contact Cathryn Perdue.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Germantown in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cathryn Perdue at (901) 757-7260. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Signature Page, Contractor's Qualifications and References, Drug and Alcohol Testing Affidavit, 5% Bid Bond. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive responsible bidder based on price, quality, reputation, and conformity with specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Germantown?
All active and historical solicitations from City of Germantown are tracked and searchable. As a city agency, City of Germantown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Specifications, Bid Form, Drug and Alcohol Testing Acknowledgment, Vendor's Qualifications and Reference Form, Title VI and Title IX disclosure, Insurance Certifications. Review the full document from City of Germantown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Germantown, TN. The total projected area is 7624 sq ft. Review the full solicitation for detailed scope requirements.