City of Germantown Bulk Crushed Aggregates ITB COG2027-08 2026
City of GermantownCity · Germantown, TN- Due
- Aug 18, 2026
- Deadline passed
- Posted
- Jul 28, 2026
- Contract term
- 1 year
- Primary contact
- Cathryn Perdue
- (901) 757-7260
The 30-second brief
The City of Germantown is soliciting bids under ITB COG2027-08 for the furnishing and delivery of bulk crushed aggregates on an 'as ordered' and 'as needed' basis. The scope includes various materials such as fill sand, white masonry sand, screened sand, limestone mixes (#610, #8, #10, #57), rip-rap stone (large, medium, small, and Corps of Engineers standard), highway salt, and fill dirt. Deliveries are primarily to the Public Works Complex at 7700 Southern Avenue. The initial contract term is 12 months, beginning September 14, 2026, with options for two 12-month renewals. Bidders must have at least three continuous years in business. Sealed bids are due by 2:00 p.m. on August 18, 2026, at 1930 S. Germantown Road. A question deadline is set for August 11, 2026.
Bid Form, Signature Page, Contractor's Qualifications and Reference Form, Drug and Alcohol Testing Acknowledgment Statement and Affidavit
Prices offered, Quality of product/service, General reputation and performance, Conformity with specifications, Delivery schedule, Suitability for intended use, References
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Summary
The City of Germantown is soliciting bids under ITB COG2027-08 for the furnishing and delivery of bulk crushed aggregates on an 'as ordered' and 'as needed' basis.
The scope includes various materials such as fill sand, white masonry sand, screened sand, limestone mixes (#610, #8, #10, #57), rip-rap stone (large, medium, small, and Corps of Engineers standard), highway salt, and fill dirt. Deliveries are primarily to the Public Works Complex at 7700 Southern Avenue. The initial contract term is 12 months, beginning September 14, 2026, with options for two 12-month renewals. Bidders must have at least three continuous years in business. Sealed bids are due by 2:00 p.m. on August 18, 2026, at 1930 S. Germantown Road. A question deadline is set for August 11, 2026.
EVALUATION CRITERIA
7- Prices offered
- Quality of product/service
- General reputation and performance
- Conformity with specifications
- Delivery schedule
- Suitability for intended use
- References
REQUIRED DELIVERABLES
4- Bid Form
- Signature Page
- Contractor's Qualifications and Reference Form
- Drug and Alcohol Testing Acknowledgment Statement and Affidavit
REQUIRED ATTACHMENTS
6- Specifications
- Bid Form
- Drug and Alcohol Testing Acknowledgment Statement and Affidavit
- Vendor's Qualifications and Reference Form
- Standard Germantown Services and/or Products Contract
- Insurance Certifications
REQUIRED STAFFING
project superintendent
- Submit to
- 1930 S. Germantown Road, Germantown, TN 38138
- Duration
- 36 months
- Scope location
- Germantown, TN
Questions about this ITB
How do I respond to this ITB from City of Germantown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1930 S. Germantown Road, Germantown, TN 38138. For questions, contact Cathryn Perdue.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Germantown in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cathryn Perdue at (901) 757-7260. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: project superintendent. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Signature Page, Contractor's Qualifications and Reference Form, Drug and Alcohol Testing Acknowledgment Statement and Affidavit. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prices offered, Quality of product/service, General reputation and performance, Conformity with specifications, Delivery schedule, Suitability for intended use, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Germantown?
All active and historical solicitations from City of Germantown are tracked and searchable. As a city agency, City of Germantown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Specifications, Bid Form, Drug and Alcohol Testing Acknowledgment Statement and Affidavit, Vendor's Qualifications and Reference Form, Standard Germantown Services and/or Products Contract, Insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Germantown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Germantown, TN. Review the full solicitation for detailed scope requirements.