City of Germantown Holiday Decorations and Installation ITB COG2027-11 2026
City of GermantownCity · Germantown, TN- Due
- Sep 4, 2026
- Deadline passed
- Posted
- Aug 21, 2026
- Contract term
- 1 year
- Primary contact
- Cathryn Perdue
- (901) 757-7260
The 30-second brief
The City of Germantown, Tennessee, is soliciting sealed bids for the design, installation, maintenance, removal, and storage of holiday light displays and decorations under solicitation COG2027-11. The project scope covers four primary areas: Germantown Municipal Center and City Hall, Former Iris Garden Park, Depot Park, and Bobby Lanier Farm Park. Services include building up-lighting, tree wraps, roofline accenting, and trail lighting. The total project budget is not to exceed $60,000.00. A non-mandatory virtual pre-bid meeting is scheduled for August 27, 2026, and the deadline for questions is August 28, 2026. Bidders must provide a conceptual lighting and design proposal, itemized cost breakdown, and references for similar municipal projects completed within the last 18 months. Installation must be fully operational by 6:00 p.m. on the Thursday prior to Thanksgiving.
Conceptual Lighting and Design Proposal, Itemized Line-Item Price Breakdown, Technical & Equipment Specifications, Company Capabilities & Portfolio
Prices offered, Quality of product/service, General reputation and performance capabilities, Conformity with specifications, Delivery/installation schedule, Suitability for intended use, References, Conceptual design
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Summary
The City of Germantown, Tennessee, is soliciting sealed bids for the design, installation, maintenance, removal, and storage of holiday light displays and decorations under solicitation COG2027-11.
The project scope covers four primary areas: Germantown Municipal Center and City Hall, Former Iris Garden Park, Depot Park, and Bobby Lanier Farm Park. Services include building up-lighting, tree wraps, roofline accenting, and trail lighting. The total project budget is not to exceed $60,000.00. A non-mandatory virtual pre-bid meeting is scheduled for August 27, 2026, and the deadline for questions is August 28, 2026. Bidders must provide a conceptual lighting and design proposal, itemized cost breakdown, and references for similar municipal projects completed within the last 18 months. Installation must be fully operational by 6:00 p.m. on the Thursday prior to Thanksgiving.
EVALUATION CRITERIA
8- Prices offered
- Quality of product/service
- General reputation and performance capabilities
- Conformity with specifications
- Delivery/installation schedule
- Suitability for intended use
- References
- Conceptual design
REQUIRED DELIVERABLES
4- Conceptual Lighting and Design Proposal
- Itemized Line-Item Price Breakdown
- Technical & Equipment Specifications
- Company Capabilities & Portfolio
REQUIRED ATTACHMENTS
8- Signature Page
- Bid Form
- Itemized Line-Item Price Breakdown
- Conceptual Lighting and Design Proposal
- Contractor's Qualifications & Reference Form
- Contractor's Affidavit Concerning Alcohol and Drug Free Workplace
- Bid Bond (if required)
- Signed Addenda
- Submit to
- 1930 S. Germantown Rd., Germantown, TN 38138
- Scope location
- Germantown, TN
Questions about this ITB
How do I respond to this ITB from City of Germantown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1930 S. Germantown Rd., Germantown, TN 38138. For questions, contact Cathryn Perdue.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Germantown in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cathryn Perdue at (901) 757-7260. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Conceptual Lighting and Design Proposal, Itemized Line-Item Price Breakdown, Technical & Equipment Specifications, Company Capabilities & Portfolio. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prices offered, Quality of product/service, General reputation and performance capabilities, Conformity with specifications, Delivery/installation schedule, Suitability for intended use, References, C..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Germantown?
All active and historical solicitations from City of Germantown are tracked and searchable. As a city agency, City of Germantown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Page, Bid Form, Itemized Line-Item Price Breakdown, Conceptual Lighting and Design Proposal, Contractor's Qualifications & Reference Form, Contractor's Affidavit Concerning Alcohol and Drug. Review the full document from City of Germantown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Germantown, TN. Review the full solicitation for detailed scope requirements.