City of Germantown GPAC Lighting Console Replacement ITB COG2027-10
City of GermantownCity · Germantown, TN- Due
- Sep 17, 2026
- Deadline passed
- Posted
- Aug 21, 2026
- Duration
- 3 months
- Primary contact
- Cathryn Perdue
- (901) 757-7260
The 30-second brief
The City of Germantown is seeking bids for the procurement and installation of an ETC Apex 10 24K Control Console (or approved equal) and the installation/commissioning of nine user-provided Response MK2 gateways for the Germantown Performing Arts Center (GPAC). The project includes hardware procurement, removal of legacy Net3 nodes, implementation of a new IP scheme for lighting equipment (including CEM3 processors and Paradigm controllers), full system commissioning of DMX/RDM distribution, and one day of on-site factory training. Bidders must provide a 5% bid bond and demonstrate at least three years of continuous business experience. The performance period is 90 calendar days with a firm completion deadline of May 31, 2027. Bids are due by 2:00 p.m. local time on September 17, 2026, at the Procurement Department in Germantown, TN.
Bid Form, Signature Page, Contractor Affidavit Alcohol and Drug Free Workplace, Bid Bond, Vendor Qualifications and Reference Form
Lowest responsive and responsible bidder, Quality of product/service, Reputation and performance capabilities, Conformity with specifications, Delivery/installation schedule
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Summary
The City of Germantown is seeking bids for the procurement and installation of an ETC Apex 10 24K Control Console (or approved equal) and the installation/commissioning of nine user-provided Response MK2 gateways for the Germantown Performing Arts Center (GPAC).
The project includes hardware procurement, removal of legacy Net3 nodes, implementation of a new IP scheme for lighting equipment (including CEM3 processors and Paradigm controllers), full system commissioning of DMX/RDM distribution, and one day of on-site factory training. Bidders must provide a 5% bid bond and demonstrate at least three years of continuous business experience. The performance period is 90 calendar days with a firm completion deadline of May 31, 2027. Bids are due by 2:00 p.m. local time on September 17, 2026, at the Procurement Department in Germantown, TN.
EVALUATION CRITERIA
5- Lowest responsive and responsible bidder
- Quality of product/service
- Reputation and performance capabilities
- Conformity with specifications
- Delivery/installation schedule
REQUIRED DELIVERABLES
5- Bid Form
- Signature Page
- Contractor Affidavit Alcohol and Drug Free Workplace
- Bid Bond
- Vendor Qualifications and Reference Form
REQUIRED ATTACHMENTS
6- Specifications
- Bid Form
- Drug and Alcohol Testing Acknowledgment Statement
- Vendor Qualifications and Reference Form
- Standard Services Contract
- Insurance Certifications
- Submit to
- 1930 S. Germantown Road, Germantown, TN 38138
- Scope location
- Germantown, TN
Questions about this ITB
How do I respond to this ITB from City of Germantown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1930 S. Germantown Road, Germantown, TN 38138. For questions, contact Cathryn Perdue.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Germantown in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cathryn Perdue at (901) 757-7260. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Signature Page, Contractor Affidavit Alcohol and Drug Free Workplace, Bid Bond, Vendor Qualifications and Reference Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder, Quality of product/service, Reputation and performance capabilities, Conformity with specifications, Delivery/installation schedule" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Germantown?
All active and historical solicitations from City of Germantown are tracked and searchable. As a city agency, City of Germantown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Specifications, Bid Form, Drug and Alcohol Testing Acknowledgment Statement, Vendor Qualifications and Reference Form, Standard Services Contract, Insurance Certifications. Review the full document from City of Germantown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Germantown, TN. Review the full solicitation for detailed scope requirements.