City of Fernley Enterprise Asset Management Software Request for Proposals 2026
City of FernleyCity · Fernley, NV- Due
- Nov 30, 2026
- 23 days left
- Posted
- Sep 28, 2026
- Primary contact
- Adrian Gonzalez-Avila
- (775) 784-9910
The 30-second brief
The City of Fernley is requesting proposals for an Enterprise Asset Management Software (EAMS) hosted solution for its Public Works Department, covering Streets & Storm Drains, Fleet, Parks, and Facilities divisions. The platform must include software, implementation services, training, and technical support to maximize operational efficiency, inventory assets, and support asset lifecycle management. Key requirements include GIS integration, mobile access for iOS and Android devices, asset tracking, work order management, and reporting capabilities. Proposals are due by November 30, 2026, at 4:00 PM PST.
The City is seeking a complete response from vendors who can demonstrate that they possess the organizational, functional, and technical capabilities to perform the services, and meet or exceed the requirements and service levels specified herein. Vendors submitting in response to this RFP must meet the following requirements: Possess a solid customer base utilizing the vendor’s software. Demonstrate successful experience implementing the proposed software. Meet all functional and technical requirements stated within this RFP using Commercial off-the-shelf software. A highly intuitive system from a user perspective and can position the City to take Advantage of technology to improve departmental performance and efficiency. Easy access to the data for report and query generation without the need for a Programming specialist. Provide solutions for user-friendly mobile technology for field crews, integrating Mobile devices for both Apple and Android based products. Provide spatial capabilities through industry-standard GIS to augment operations Management activities, including integration with existing geodatabase and Referencing systems. Asset tracking for specific assets, including the ability to track attributes, work and Maintenance history, cost of maintaining the asset, and asset lifecycle Management. The successful vendor shall be responsible for the final City-approved design, Installation, implementation, and commissioning of the software system including Development of user acceptance testing, system integration, and connectivity to Existing resources.
Functionality Responses and Technical Capabilities 35%, System Integration and Architecture 25%, Firm’s ability to meet schedule for work 20%, Implementation Approach and Timeline 15%, Vendor Stability and Customer References 10%
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Summary
The City of Fernley is requesting proposals for an Enterprise Asset Management Software (EAMS) hosted solution for its Public Works Department, covering Streets & Storm Drains, Fleet, Parks, and Facilities divisions.
The platform must include software, implementation services, training, and technical support to maximize operational efficiency, inventory assets, and support asset lifecycle management. Key requirements include GIS integration, mobile access for iOS and Android devices, asset tracking, work order management, and reporting capabilities. Proposals are due by November 30, 2026, at 4:00 PM PST.
EVALUATION CRITERIA
5- Functionality Responses and Technical Capabilities 35%
- System Integration and Architecture 25%
- Firm’s ability to meet schedule for work 20%
- Implementation Approach and Timeline 15%
- Vendor Stability and Customer References 10%
REQUIRED DELIVERABLES
The City is seeking a complete response from vendors who can demonstrate that they possess the organizational, functional, and technical capabilities to perform the services, and meet or exceed the requirements and service levels specified herein. Vendors submitting in response to this RFP must meet the following requirements: Possess a solid customer base utilizing the vendor’s software. Demonstrate successful experience implementing the proposed software. Meet all functional and technical requirements stated within this RFP using Commercial off-the-shelf software. A highly intuitive system from a user perspective and can position the City to take Advantage of technology to improve departmental performance and efficiency. Easy access to the data for report and query generation without the need for a Programming specialist. Provide solutions for user-friendly mobile technology for field crews, integrating Mobile devices for both Apple and Android based products. Provide spatial capabilities through industry-standard GIS to augment operations Management activities, including integration with existing geodatabase and Referencing systems. Asset tracking for specific assets, including the ability to track attributes, work and Maintenance history, cost of maintaining the asset, and asset lifecycle Management. The successful vendor shall be responsible for the final City-approved design, Installation, implementation, and commissioning of the software system including Development of user acceptance testing, system integration, and connectivity to Existing resources.
- Submit to
- City Hall, 595 Silver Lace Boulevard, Fernley, NV 89408
- Scope location
- Fernley, NV
Questions about this RFP
How do I respond to this RFP from City of Fernley?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: City Hall, 595 Silver Lace Boulevard, Fernley, NV 89408. For questions, contact Adrian Gonzalez-Avila.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Fernley in NV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Adrian Gonzalez-Avila at (775) 784-9910. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: The City is seeking a complete response from vendors who can demonstrate that they possess the organizational, functional, and technical capabilities to perform the services, and meet or exceed the requirements and service levels specified herein. Vendors submitting in response to this RFP must meet. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functionality Responses and Technical Capabilities 35%, System Integration and Architecture 25%, Firm’s ability to meet schedule for work 20%, Implementation Approach and Timeline 15%, Vendor Stabilit..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Fernley?
All active and historical solicitations from City of Fernley are tracked and searchable. As a city agency, City of Fernley regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Fernley for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fernley, NV. Review the full solicitation for detailed scope requirements.