City of Fernandina Beach Irrigation Control System RFP 2025
City of Fernandina BeachCity · Fernandina Beach, FL- Due
- Dec 4, 2025
- Deadline passed
- Posted
- Oct 31, 2025
- Contract term
- 1 year
- Primary contact
- Wanda Weaks
The 30-second brief
The City of Fernandina Beach is accepting competitive sealed proposals for an Irrigation Control System for the COFB Golf Course. The project involves replacing the existing irrigation control system, including field controllers and the central control system. Proposals must be submitted electronically via DemandStar.com.
Contact Sheet/Proposal Pricing Form, Public Entity Crimes Statement, Drug-Free Workplace Certification, E-Verify Statement, Proposer Acknowledgements and Agreements, Conflict of Interest Statement, Non-Collusion Affidavit, Dispute Disclosure
Project approach, experience, quality of work, proposed cost, capacity to perform, past performance, Qualifications & Capability of Firm, Project Approach, References, Cost Proposal
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Summary
The City of Fernandina Beach is accepting competitive sealed proposals for an Irrigation Control System for the COFB Golf Course.
The project involves replacing the existing irrigation control system, including field controllers and the central control system. Proposals must be submitted electronically via DemandStar.com.
EVALUATION CRITERIA
10- Project approach
- Experience
- Quality of work
- Proposed cost
- Capacity to perform
- Past performance
- Qualifications & Capability of Firm
- Project Approach
- References
- Cost Proposal
REQUIRED DELIVERABLES
8- Contact Sheet/Proposal Pricing Form
- Public Entity Crimes Statement
- Drug-Free Workplace Certification
- E-Verify Statement
- Proposer Acknowledgements and Agreements
- Conflict of Interest Statement
- Non-Collusion Affidavit
- Dispute Disclosure
REQUIRED ATTACHMENTS
8- Exhibit A
- Exhibit B
- Exhibit C
- Exhibit D
- Exhibit E
- Exhibit F
- Exhibit G
- Exhibit H
- Submit to
- www.demandstar.com
- Duration
- 24 months
- Scope location
- Fernandina Beach, FL
Questions about this RFP
How do I respond to this RFP from City of Fernandina Beach?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.demandstar.com. For questions, contact Wanda Weaks.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Fernandina Beach in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Wanda Weaks. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Contact Sheet/Proposal Pricing Form, Public Entity Crimes Statement, Drug-Free Workplace Certification, E-Verify Statement, Proposer Acknowledgements and Agreements, Conflict of Interest Statement, Non-Collusion Affidavit, Dispute Disclosure. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project approach, experience, quality of work, proposed cost, capacity to perform, past performance, Qualifications & Capability of Firm, Project Approach, References, Cost Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Fernandina Beach?
All active and historical solicitations from City of Fernandina Beach are tracked and searchable. As a city agency, City of Fernandina Beach regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Exhibit C, Exhibit D, Exhibit E, Exhibit F, Exhibit G, Exhibit H. Review the full document from City of Fernandina Beach for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fernandina Beach, FL. Review the full solicitation for detailed scope requirements.