City of Fairhope Utility Right of Way Clearing and Vegetation Management - Bid No. 27-004 (2026)
City of FairhopeCity · Fairhope, AL- Due
- Nov 10, 2026
- 12 days left
- Posted
- Oct 2, 2026
- Contract term
- 1 year
- Primary contact
- Erin Wolfe
- (251) 928-8003
The 30-second brief
The City of Fairhope is seeking qualified contractors to provide annual utility right of way clearing, tree pruning, vegetation management, ground clearing, and mowing services at electrical department substations and transmission and distribution lines. The project involves maintaining clearances from power lines in accordance with NESC, ANSI A300 guidelines, and ISA Best Management Practices across various feeders including Twin Beach, Nichols, Morphy, Fairhope Ave, and Volanta Ave. Bids are due by Tuesday, November 10, 2026, at 10:00 A.M., with a mandatory pre-bid meeting scheduled for Thursday, October 29, 2026. Questions must be submitted in writing by Monday, November 2, 2026, at 11:00 A.M. The contract is awarded for one year with the potential to extend annually for up to three years.
Twin Beach/ 6100, Twin Beach/ 6300, Nichols/ 2100, Nichols/ 2200, Nichols/ 2300, Nichols/ 2400, Nichols/ 2500, Nichols/ 2600, Morphy/ 4100, Morphy/ 4200, Morphy/ 4300, Morphy/ 4400, Fairhope Ave./ 5100, Fairhope Ave./ 5300, Volanta Ave./ 3100, Volanta Ave./ 3300, Transmission Lines/ 8022, Transmission Lines/ 8032
Overall quality, Conformity with specifications both general and specific, Purposes for which materials or services are required, Delivery dates and time required for delivery, Unit acquisition cost, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility as required, other costs
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Summary
The City of Fairhope is seeking qualified contractors to provide annual utility right of way clearing, tree pruning, vegetation management, ground clearing, and mowing services at electrical department substations and transmission and distribution lines.
The project involves maintaining clearances from power lines in accordance with NESC, ANSI A300 guidelines, and ISA Best Management Practices across various feeders including Twin Beach, Nichols, Morphy, Fairhope Ave, and Volanta Ave. Bids are due by Tuesday, November 10, 2026, at 10:00 A.M., with a mandatory pre-bid meeting scheduled for Thursday, October 29, 2026. Questions must be submitted in writing by Monday, November 2, 2026, at 11:00 A.M. The contract is awarded for one year with the potential to extend annually for up to three years.
EVALUATION CRITERIA
14- Overall quality
- Conformity with specifications both general and specific
- Purposes for which materials or services are required
- Delivery dates and time required for delivery
- Unit acquisition cost
- Financial ability to meet the contract
- Previous performance
- Facilities and equipment
- Availability of repair parts
- Experience
- Delivery promise
- Terms of payments
- Compatibility as required
- Other costs
REQUIRED DELIVERABLES
18- Twin Beach/ 6100
- Twin Beach/ 6300
- Nichols/ 2100
- Nichols/ 2200
- Nichols/ 2300
- Nichols/ 2400
- Nichols/ 2500
- Nichols/ 2600
- Morphy/ 4100
- Morphy/ 4200
- Morphy/ 4300
- Morphy/ 4400
- Fairhope Ave./ 5100
- Fairhope Ave./ 5300
- Volanta Ave./ 3100
- Volanta Ave./ 3300
- Transmission Lines/ 8022
- Transmission Lines/ 8032
REQUIRED ATTACHMENTS
3- Bid Form
- Contractor Information
- E-Verify Memorandum of Understanding
- Submit to
- www.FairhopeAL.gov/departments/purchasing/bids
- Duration
- 36 months
- Scope location
- Fairhope, AL
Questions about this BID
How do I respond to this Bid from City of Fairhope?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.FairhopeAL.gov/departments/purchasing/bids. For questions, contact Erin Wolfe.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Fairhope in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erin Wolfe at (251) 928-8003. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Twin Beach/ 6100, Twin Beach/ 6300, Nichols/ 2100, Nichols/ 2200, Nichols/ 2300, Nichols/ 2400, Nichols/ 2500, Nichols/ 2600, Morphy/ 4100, Morphy/ 4200, Morphy/ 4300, Morphy/ 4400, Fairhope Ave./ 5100, Fairhope Ave./ 5300, Volanta Ave./ 3100, Volanta Ave./ 3300, Transmission Lines/ 8022, Transmissi. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall quality, Conformity with specifications both general and specific, Purposes for which materials or services are required, Delivery dates and time required for delivery, Unit acquisition cost,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Fairhope?
All active and historical solicitations from City of Fairhope are tracked and searchable. As a city agency, City of Fairhope regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Contractor Information, E-Verify Memorandum of Understanding. Review the full document from City of Fairhope for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fairhope, AL. Review the full solicitation for detailed scope requirements.