City of Evanston - Fleetwood Jourdain Center Audio Video System - Bid 26-51 (2026)
City of EvanstonCity · Evanston, IL- Due
- Nov 17, 2026
- 15 days left
- Posted
- Oct 22, 2026
- Primary contact
- Jessica Cooper
- (847) 448-4311
The 30-second brief
The City of Evanston is soliciting construction bids for a new integrated audio/video system for the Fleetwood-Jourdain Community Center auditorium under Bid Number 26-51. The project includes cameras, conferencing equipment, microphones, audio routing, echo cancellation, DSP, and user-friendly controls to support presentations, meetings, hybrid meetings, and two-way remote participation. The scope involves design-build services, equipment installation, programming, testing, commissioning, training, and closeout documentation. Bids are due by November 17, 2026, at 2:00 P.M., with a non-mandatory virtual pre-bid meeting scheduled for October 29, 2026. Requirements include electronic submittal via DemandStar, a 5% bid bond, 100% performance and payment bonds, compliance with the City of Evanston Responsible Bidder Ordinance (Ordinance 1-O-26), a 15% local employment program (LEP) requirement, prevailing wage compliance, and a 25% M/W/D/EBE participation goal.
Adherence to all conditions and requirements of the bid specifications,price,qualifications of the Bidder including past performance and financial responsibility,delivery or completion date,product appearance and overall quality,maintenance costs and warranty provisions,repurchase or residual value
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Summary
The City of Evanston is soliciting construction bids for a new integrated audio/video system for the Fleetwood-Jourdain Community Center auditorium under Bid Number 26-51.
The project includes cameras, conferencing equipment, microphones, audio routing, echo cancellation, DSP, and user-friendly controls to support presentations, meetings, hybrid meetings, and two-way remote participation. The scope involves design-build services, equipment installation, programming, testing, commissioning, training, and closeout documentation. Bids are due by November 17, 2026, at 2:00 P.M., with a non-mandatory virtual pre-bid meeting scheduled for October 29, 2026. Requirements include electronic submittal via DemandStar, a 5% bid bond, 100% performance and payment bonds, compliance with the City of Evanston Responsible Bidder Ordinance (Ordinance 1-O-26), a 15% local employment program (LEP) requirement, prevailing wage compliance, and a 25% M/W/D/EBE participation goal.
EVALUATION CRITERIA
7- Adherence to all conditions and requirements of the bid specifications
- Price
- Qualifications of the Bidder including past performance and financial responsibility
- Delivery or completion date
- Product appearance and overall quality
- Maintenance costs and warranty provisions
- Repurchase or residual value
REQUIRED ATTACHMENTS
30- Bid Form
- RBO Bid Notice and Compliance Certification
- Local Employment Program Compliance
- City of Evanston M/W/D/EBE Policy
- M/W/D/EBE Participation Compliance Form
- M/W/D/EBE Participation Waiver Request
- Construction Contractors' Assistance Organizations Form
- Certification of Bidder Regarding Equal Employment Opportunity
- Disclosure of Ownership Interests
- Additional Information Sheet
- Certification of Compliance with Prevailing Wage Rate Act
- Major Sub-Contractors Listing
- Conflict of Interest
- Signature Form
- Contractor Services Agreement Acknowledgment
- Bid Bond Submittal Label
- Bid Bond
- Workers' Compensation Policy
- OSHA Certification
- Substance Abuse Program
- UI Act Registration
- Corporate Status
- Tax and Legal Disclosures
- Business Licenses
- Statement of Similar Projects
- Performance History
- Subcontractor Information
- Sam.gov ID Number
- Insurance Certificate
- Signed Addenda
- Submit to
- www.demandstar.com
- Scope location
- Evanston, IL
Questions about this BID
How do I respond to this Bid from City of Evanston?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.demandstar.com. For questions, contact Jessica Cooper.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Evanston in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Cooper at (847) 448-4311. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to all conditions and requirements of the bid specifications,price,qualifications of the Bidder including past performance and financial responsibility,delivery or completion date,product ap..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Evanston?
All active and historical solicitations from City of Evanston are tracked and searchable. As a city agency, City of Evanston regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form,RBO Bid Notice and Compliance Certification,Local Employment Program Compliance,City of Evanston M/W/D/EBE Policy,M/W/D/EBE Participation Compliance Form,M/W/D/EBE Participation Waiver Reques. Review the full document from City of Evanston for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evanston, IL. Review the full solicitation for detailed scope requirements.