City of Evanston Fountain Square Design/Build Reconstruction RFP 25-55 2025
City of EvanstonCity · Evanston, IL- Due
- Nov 4, 2025
- Deadline passed
- Posted
- Oct 2, 2025
- Contract term
- 5 years
- Primary contact
- Tammi Nunez
- (518) 531-6330
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THE 30-SECOND BRIEF
The City of Evanston is soliciting proposals from experienced Design/Build Contractors (DBC) for the reconstruction of the existing decorative zero-depth fountain at Fountain Square. The project is divided into three phases: Phase 1 (Design) to assess and design the reconstruction; Phase 2 (Construction) to build the improvements including mechanical, electrical, and control systems; and Phase 3 (Maintenance), a 5-year contract to operate the system from 2027 through 2032. Key requirements include compliance with the Local Employment Program (LEP) requiring 15% on-site work hours by Evanston residents and a 25% M/W/D/EBE participation goal. A non-mandatory virtual pre-proposal meeting is scheduled for October 9, 2025. Proposals must be submitted electronically via DemandStar by November 4, 2025.
Phase 1 Design Report, Construction Drawings, Specifications, Material Submittals, Permit Applications, Commissioning Report, Maintenance Activities
Qualifications and Expertise, Project Approach, Price, Organization and Completeness of Proposal, Willingness to Execute Project Agreements, M/W/D/EBE and LEP Participation
SUMMARY
The City of Evanston is soliciting proposals from experienced Design/Build Contractors (DBC) for the reconstruction of the existing decorative zero-depth fountain at Fountain Square.
The project is divided into three phases: Phase 1 (Design) to assess and design the reconstruction; Phase 2 (Construction) to build the improvements including mechanical, electrical, and control systems; and Phase 3 (Maintenance), a 5-year contract to operate the system from 2027 through 2032. Key requirements include compliance with the Local Employment Program (LEP) requiring 15% on-site work hours by Evanston residents and a 25% M/W/D/EBE participation goal. A non-mandatory virtual pre-proposal meeting is scheduled for October 9, 2025. Proposals must be submitted electronically via DemandStar by November 4, 2025.
EVALUATION CRITERIA
6- Qualifications and Expertise
- Project Approach
- Price
- Organization and Completeness of Proposal
- Willingness to Execute Project Agreements
- M/W/D/EBE and LEP Participation
REQUIRED DELIVERABLES
7- Phase 1 Design Report
- Construction Drawings
- Specifications
- Material Submittals
- Permit Applications
- Commissioning Report
- Maintenance Activities
REQUIRED ATTACHMENTS
10- Exhibit A Proposal Pricing Form
- Exhibit B RBO Compliance Certifications
- Exhibit C Local Employment Program Compliance
- Exhibit D M/W/D/EBE Policy
- Exhibit E M/W/D/EBE Utilization Summary
- Exhibit I Disclosure of Ownership Interests
- Exhibit L Major Sub-contractors Listing
- Exhibit M Conflict of Interest
- Exhibit P Signature Form
- Exhibit Q AIA Agreement Acknowledgement
REQUIRED STAFFING
Project Manager, Site Superintendent
- Submit to
- DemandStar (www.demandstar.com)
- Scope location
- Evanston, IL
Questions about this RFP
How do I respond to this RFP from City of Evanston?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: DemandStar (www.demandstar.com). For questions, contact Tammi Nunez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Evanston in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tammi Nunez at (518) 531-6330. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Site Superintendent. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Phase 1 Design Report, Construction Drawings, Specifications, Material Submittals, Permit Applications, Commissioning Report, Maintenance Activities. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Expertise, Project Approach, Price, Organization and Completeness of Proposal, Willingness to Execute Project Agreements, M/W/D/EBE and LEP Participation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Evanston?
All active and historical solicitations from City of Evanston are tracked and searchable. As a city agency, City of Evanston regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A Proposal Pricing Form, Exhibit B RBO Compliance Certifications, Exhibit C Local Employment Program Compliance, Exhibit D M/W/D/EBE Policy, Exhibit E M/W/D/EBE Utilization Summary, Exhibit I. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Evanston for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Evanston, IL. Review the full solicitation for detailed scope requirements.