City of Englewood - Englewood Recreation Center Cardio Equipment Replacement - RFP-26-034 (2026)
City of EnglewoodCity · Englewood, CO- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Contract term
- 1 year
- Primary contact
- Elizabeth Watts
- (303) 762-2412
The 30-second brief
The City of Englewood is seeking competitive proposals to replace aging commercial-grade cardio equipment at the Englewood Recreation Center. The scope of work includes the procurement, delivery, removal of existing equipment, installation, setup, testing, and staff orientation for new fitness equipment. Required equipment includes elliptical variations, stair-climber variations, treadmills, recumbent bikes, advanced spin bike variations, rowers, and specialty cardio items such as Life Fitness ellipticals, True Fitness spectrum ellipticals, arc trainers, powermills, treadmills, recumbent bikes, Freemotion coachbikes, Concept2 rowers and ski ergs, Aviron rowers, and HD air bikes. Proposals are due by October 20, 2026, at 2:00 PM MDT, with a recommended pre-proposal meeting on September 30, 2026. A one-year initial contract term is anticipated with options for renewal.
Life Fitness Aspire Ellipticals, TRUE Fitness Spectrum Ellipticals, Life Fitness Total Body Arc Trainers, Life Fitness Powermills, Life Fitness Aspire Treadmills, Life Fitness Aspire Lifecycle Recumbent Bikes, Freemotion B24 Coachbike, Concept2 RowErg, Aviron Strong Rower, Concept2 SkiErg, Life Fitness HD Air Bike, Installation and Setup, Freight, Staff Training, Trade in
Project Understanding and Management Approach (35), Project Team Experience and Technical Capability (35), Price Proposal (30)
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Summary
The City of Englewood is seeking competitive proposals to replace aging commercial-grade cardio equipment at the Englewood Recreation Center.
The scope of work includes the procurement, delivery, removal of existing equipment, installation, setup, testing, and staff orientation for new fitness equipment. Required equipment includes elliptical variations, stair-climber variations, treadmills, recumbent bikes, advanced spin bike variations, rowers, and specialty cardio items such as Life Fitness ellipticals, True Fitness spectrum ellipticals, arc trainers, powermills, treadmills, recumbent bikes, Freemotion coachbikes, Concept2 rowers and ski ergs, Aviron rowers, and HD air bikes. Proposals are due by October 20, 2026, at 2:00 PM MDT, with a recommended pre-proposal meeting on September 30, 2026. A one-year initial contract term is anticipated with options for renewal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
15- Life Fitness Aspire Ellipticals
- TRUE Fitness Spectrum Ellipticals
- Life Fitness Total Body Arc Trainers
- Life Fitness Powermills
- Life Fitness Aspire Treadmills
- Life Fitness Aspire Lifecycle Recumbent Bikes
- Freemotion B24 Coachbike
- Concept2 RowErg
- Aviron Strong Rower
- Concept2 SkiErg
- Life Fitness HD Air Bike
- Installation and Setup
- Freight
- Staff Training
- Trade in
REQUIRED ATTACHMENTS
7- Transmittal Letter
- Company Information
- Part 1 – Experience and Technical Capability
- Part 2 – Project/Scope Understanding
- Approach
- Implementation Schedule
- Part 3 – Draft Agreement Review
- Submit to
- https://www.englewoodco.gov/government/city-departments/finance/solicitation-opportunities-awards
- Scope location
- Englewood, CO
Questions about this RFP
How do I respond to this RFP from City of Englewood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.englewoodco.gov/government/city-departments/finance/solicitation-opportunities-awards. For questions, contact Elizabeth Watts.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Englewood in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elizabeth Watts at (303) 762-2412. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Life Fitness Aspire Ellipticals, TRUE Fitness Spectrum Ellipticals, Life Fitness Total Body Arc Trainers, Life Fitness Powermills, Life Fitness Aspire Treadmills, Life Fitness Aspire Lifecycle Recumbent Bikes, Freemotion B24 Coachbike, Concept2 RowErg, Aviron Strong Rower, Concept2 SkiErg, Life Fitn. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding and Management Approach (35), Project Team Experience and Technical Capability (35), Price Proposal (30)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Englewood?
All active and historical solicitations from City of Englewood are tracked and searchable. As a city agency, City of Englewood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal Letter, Company Information, Part 1 – Experience and Technical Capability, Part 2 – Project/Scope Understanding, Approach, and Implementation Schedule, Part 3 – Draft Agreement Review. Review the full document from City of Englewood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Englewood, CO. Review the full solicitation for detailed scope requirements.