City of Englewood - On-Call HVAC Repair, Installation & Preventative Maintenance Services - RFP-26-033
City of EnglewoodCity · Englewood, CO- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Primary contact
- Elizabeth Watts
- (303) 762-2412
The 30-second brief
The City of Englewood seeks qualified contractors to provide comprehensive on-call HVAC repair, installation, and preventative maintenance services for municipal facilities throughout Englewood, Colorado. This contract establishes a reliable partnership to ensure optimal climate control systems performance across properties including administrative buildings, the Civic Center, public safety facilities, the police department, fire stations, recreational centers, Malley Recreation Center, Pirates Cove Water Park, libraries, and Broken Tee Golf Course. Services include seasonal system inspections, filter replacement, coil cleaning, refrigerant checks, diagnostic testing, component replacement, emergency after-hours response, ductwork modification, and energy-efficient equipment upgrades. Proposals are due by October 20, 2026, at 2:00 PM via the City's Online Procurement System.
Project Understanding and Management Approach: 35, Project Team Experience and Technical Capability: 35, Price Proposal: 30
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Summary
The City of Englewood seeks qualified contractors to provide comprehensive on-call HVAC repair, installation, and preventative maintenance services for municipal facilities throughout Englewood, Colorado.
This contract establishes a reliable partnership to ensure optimal climate control systems performance across properties including administrative buildings, the Civic Center, public safety facilities, the police department, fire stations, recreational centers, Malley Recreation Center, Pirates Cove Water Park, libraries, and Broken Tee Golf Course. Services include seasonal system inspections, filter replacement, coil cleaning, refrigerant checks, diagnostic testing, component replacement, emergency after-hours response, ductwork modification, and energy-efficient equipment upgrades. Proposals are due by October 20, 2026, at 2:00 PM via the City's Online Procurement System.
EVALUATION CRITERIA
3- Project Understanding and Management Approach: 35
- Project Team Experience and Technical Capability: 35
- Price Proposal: 30
REQUIRED ATTACHMENTS
6- Transmittal Letter
- Company Information
- Part 1 – Experience and Technical Capability
- Part 2 – Project/Scope Understanding and Approach
- Part 3 – Draft Agreement Review
- Price Proposal and Rate Sheet
- Submit to
- https://www.englewoodco.gov/government/city-departments/finance/solicitation-opportunities-awards
- Scope location
- Englewood, CO
Questions about this RFP
How do I respond to this RFP from City of Englewood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.englewoodco.gov/government/city-departments/finance/solicitation-opportunities-awards. For questions, contact Elizabeth Watts.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Englewood in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elizabeth Watts at (303) 762-2412. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding and Management Approach: 35, Project Team Experience and Technical Capability: 35, Price Proposal: 30" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Englewood?
All active and historical solicitations from City of Englewood are tracked and searchable. As a city agency, City of Englewood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal Letter, Company Information, Part 1 – Experience and Technical Capability, Part 2 – Project/Scope Understanding and Approach, Part 3 – Draft Agreement Review, Price Proposal and Rate Sheet. Review the full document from City of Englewood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Englewood, CO. Review the full solicitation for detailed scope requirements.