City of Ellsworth - 2026 Mineral and Screenings Invitation to Bid - Winter Sand 2026-2027
City of EllsworthCity · Ellsworth, ME- Due
- Oct 14, 2026
- Deadline passed
- Posted
- Oct 5, 2026
- Primary contact
- Michael Harris
- (207) 667-7315
The 30-second brief
The City of Ellsworth is requesting bids to produce 10,000 cubic yards of usable winter sand for the 2026-2027 winter season by excavating and mechanically screening material at the City Gravel Pit on outer Main Street. The successful bidder will provide the equipment and labor needed to screen and stockpile material meeting the specified sand gradation, including separating sand and rock using multiple screens. Bidders shall also quote a separate unit price for on-call winter screening from January through April 2027, with work to begin within 48 hours of notice from Public Works. Alternate 1 requests separate prices for 10,000 cubic yards of already-screened sand under Option 1A (contractor delivery) or Option 1B (city transport). Bids must be submitted electronically through the City of Ellsworth Procurement Portal by October 14, 2026, at 10:00 am.
10, 000 cubic yards of usable winter sand; on-call winter screening; Alternate 1A contractor delivery of already-screened sand; Alternate 1B city transport of already-screened sand
Lowest-priced responsive and responsible respondent
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Summary
The City of Ellsworth is requesting bids to produce 10,000 cubic yards of usable winter sand for the 2026-2027 winter season by excavating and mechanically screening material at the City Gravel Pit on outer Main Street.
The successful bidder will provide the equipment and labor needed to screen and stockpile material meeting the specified sand gradation, including separating sand and rock using multiple screens. Bidders shall also quote a separate unit price for on-call winter screening from January through April 2027, with work to begin within 48 hours of notice from Public Works. Alternate 1 requests separate prices for 10,000 cubic yards of already-screened sand under Option 1A (contractor delivery) or Option 1B (city transport). Bids must be submitted electronically through the City of Ellsworth Procurement Portal by October 14, 2026, at 10:00 am.
EVALUATION CRITERIA
Lowest-priced responsive and responsible respondent
REQUIRED DELIVERABLES
4- 10, 000 cubic yards of usable winter sand
- On-call winter screening
- Alternate 1A contractor delivery of already-screened sand
- Alternate 1B city transport of already-screened sand
REQUIRED ATTACHMENTS
5- Signed bid sheet
- Pricing proposal tables
- W-9
- Certificate of insurance
- Recent gradation test results
- Submit to
- https://procurement.opengov.com/portal/ellsworthmaine
- Scope location
- Ellsworth, ME
Questions about this BID
How do I respond to this Bid from City of Ellsworth?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/ellsworthmaine. For questions, contact Michael Harris.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Ellsworth in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Harris at (207) 667-7315. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 10, 000 cubic yards of usable winter sand; on-call winter screening; Alternate 1A contractor delivery of already-screened sand; Alternate 1B city transport of already-screened sand. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest-priced responsive and responsible respondent" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ellsworth?
All active and historical solicitations from City of Ellsworth are tracked and searchable. As a city agency, City of Ellsworth regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed bid sheet, pricing proposal tables, W-9, certificate of insurance, recent gradation test results. Review the full document from City of Ellsworth for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ellsworth, ME. Review the full solicitation for detailed scope requirements.