City of Ellsworth - Pump Station Point Roof Replacement - 2026
City of EllsworthCity · Ellsworth, ME- Due
- Oct 19, 2026
- Deadline passed
- Posted
- Sep 30, 2026
- Primary contact
- Roddy Ehrlenbach
- (207) 667-2563 ext 175
The 30-second brief
The City of Ellsworth is seeking proposals from qualified and experienced roofing contractors for the replacement of the existing asphalt shingle roof at the City's Pump Station Point facility. The project generally consists of the removal and replacement of the existing roofing system, installation of new roof sheathing or an appropriate sheathing overlay, new asphalt shingle roofing system, flashing and roof penetration work, fascia and soffit repairs, and complete site cleanup. Proposals are due by 5:00 pm on Monday, October 19, 2026, and must be submitted electronically through the City's Procurement Portal. Inquiries and questions are due by October 12, 2026. Evaluation criteria include project understanding, scope of work, prior work history, scheduling and timeline, and price proposal.
Base project price, Unit price for additional roof sheathing replacement, Unit prices for other anticipated concealed-condition work, Allowances, Alternates
Project Understanding / Familiarity (25%), Scope of Work (25%), Prior Work History (12.5%), Scheduling / Timeline (25%), Price Proposal (12.5%)
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Summary
The City of Ellsworth is seeking proposals from qualified and experienced roofing contractors for the replacement of the existing asphalt shingle roof at the City's Pump Station Point facility.
The project generally consists of the removal and replacement of the existing roofing system, installation of new roof sheathing or an appropriate sheathing overlay, new asphalt shingle roofing system, flashing and roof penetration work, fascia and soffit repairs, and complete site cleanup. Proposals are due by 5:00 pm on Monday, October 19, 2026, and must be submitted electronically through the City's Procurement Portal. Inquiries and questions are due by October 12, 2026. Evaluation criteria include project understanding, scope of work, prior work history, scheduling and timeline, and price proposal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Base project price
- Unit price for additional roof sheathing replacement
- Unit prices for other anticipated concealed-condition work
- Allowances
- Alternates
REQUIRED ATTACHMENTS
8- Authorized Representative form
- Bid Requirement confirmation
- Debarment certification
- Addenda acknowledgment
- Conflict of Interest disclosure
- Proposal Documents
- W9
- Certificate of Insurance
- Submit to
- https://procurement.opengov.com/portal/ellsworthmaine
- Scope location
- Ellsworth, ME
Questions about this RFP
How do I respond to this RFP from City of Ellsworth?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/ellsworthmaine. For questions, contact Roddy Ehrlenbach.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ellsworth in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Roddy Ehrlenbach at (207) 667-2563 ext 175. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Base project price, Unit price for additional roof sheathing replacement, Unit prices for other anticipated concealed-condition work, Allowances, Alternates. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding / Familiarity (25%), Scope of Work (25%), Prior Work History (12.5%), Scheduling / Timeline (25%), Price Proposal (12.5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ellsworth?
All active and historical solicitations from City of Ellsworth are tracked and searchable. As a city agency, City of Ellsworth regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Authorized Representative form, Bid Requirement confirmation, Debarment certification, Addenda acknowledgment, Conflict of Interest disclosure, Proposal Documents, W9, Certificate of Insurance. Review the full document from City of Ellsworth for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ellsworth, ME. Review the full solicitation for detailed scope requirements.