City of Edgerton Request for Proposal for Community Engagement Regarding Emerging Industries 2026
City of EdgertonCity · Edgerton, KS- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Duration
- 6 months
- Primary contact
- Zachary Moore
- (913) 893-6231
The 30-second brief
The City of Edgerton is seeking proposals from qualified firms to provide a comprehensive public engagement campaign regarding emerging industries in the planning field, such as data centers, battery energy storage systems, energy production facilities, and vertical farming. The project scope includes project coordination, developing a list of emerging industries, creating a public engagement strategy, planning and facilitating engagement activities (including town halls or open houses), communications and outreach, and analysis and reporting to guide forthcoming updates to the City's Unified Development Code (UDC) zoning regulations. Proposals are due by September 23, 2026, at 4:00 PM and should be submitted via email to Zachary Moore. The anticipated project budget is in the range of $15,000 to $30,000, with work expected to begin in late 2026 and reach completion in early 2027.
Project coordination schedule and status meetings, List of emerging industries and definitions, Comprehensive public engagement strategy, Minimum of two larger approach community engagement events and small feedback activities, Project website, Joint Planning Commission/City Council work session and City Council meeting attendance, Communications and outreach materials, Final public engagement report
Overall qualifications, relevant experience, approach, ability to complete work within City's budget, overall fit for City's need, proposed fees
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Summary
The City of Edgerton is seeking proposals from qualified firms to provide a comprehensive public engagement campaign regarding emerging industries in the planning field, such as data centers, battery energy storage systems, energy production facilities, and vertical farming.
The project scope includes project coordination, developing a list of emerging industries, creating a public engagement strategy, planning and facilitating engagement activities (including town halls or open houses), communications and outreach, and analysis and reporting to guide forthcoming updates to the City's Unified Development Code (UDC) zoning regulations. Proposals are due by September 23, 2026, at 4:00 PM and should be submitted via email to Zachary Moore. The anticipated project budget is in the range of $15,000 to $30,000, with work expected to begin in late 2026 and reach completion in early 2027.
EVALUATION CRITERIA
6- Overall qualifications
- Relevant experience
- Approach
- Ability to complete work within City's budget
- Overall fit for City's need
- Proposed fees
REQUIRED DELIVERABLES
Project coordination schedule and status meetings, List of emerging industries and definitions, Comprehensive public engagement strategy, Minimum of two larger approach community engagement events and small feedback activities, Project website, Joint Planning Commission/City Council work session and City Council meeting attendance, Communications and outreach materials, Final public engagement report
REQUIRED ATTACHMENTS
16- Firm name
- Address
- Telephone number
- Principal contact
- Email address
- Table of contents
- Project approach and draft schedule
- Key project staff resumes
- List of possible subcontractors and references
- Insurance agent name
- Address
- Phone number
- Certificate of insurance
- Cost proposal with breakdown of costs and hours by task
- Staffing rate sheet
- Acknowledgment of addendums
- Submit to
- [email protected]
- Scope location
- Edgerton, KS
Questions about this RFP
How do I respond to this RFP from City of Edgerton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Zachary Moore.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Edgerton in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Zachary Moore at (913) 893-6231. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project coordination schedule and status meetings, List of emerging industries and definitions, Comprehensive public engagement strategy, Minimum of two larger approach community engagement events and small feedback activities, Project website, Joint Planning Commission/City Council work session and. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall qualifications, relevant experience, approach, ability to complete work within City's budget, overall fit for City's need, proposed fees" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Edgerton?
All active and historical solicitations from City of Edgerton are tracked and searchable. As a city agency, City of Edgerton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Firm name, address, telephone number, principal contact, and email address, Table of contents, Project approach and draft schedule, Key project staff resumes, List of possible subcontractors and refer. Review the full document from City of Edgerton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edgerton, KS. Review the full solicitation for detailed scope requirements.