City of Edgerton - City Website Redesign and Codification System RFP 2026
City of EdgertonCity · Edgerton, KS- Due
- Oct 22, 2026
- Deadline passed
- Posted
- Sep 23, 2026
- Primary contact
- Kara Banks
- (913) 893-6231
The 30-second brief
The City of Edgerton is soliciting proposals for a comprehensive website redesign, content management system (CMS), and online codification system for municipal codes. The scope includes responsive mobile-optimized templates, WCAG 2.1 Level AA accessibility compliance, content strategy, information architecture, migration of approximately 95 pages and 3100 documents, third-party software integrations (TylerTech, CivicRec, Constant Contact), document search, emergency alert notifications, and staff training. The project budget for the base scope is less than $30,000, with a completion goal in 2027. Proposals are due by October 22, 2026, at 4:00 PM via email to [email protected]. Questions must be submitted by September 15, 2026.
Website, Content Strategy and Information Architecture, Codification System, Accessibility, Pre-launch, Training and Knowledge, Content, Cybersecurity, SEO/GEO, Support
Overall CMS and ease of use, experience with municipal websites, technical requirements and website features, project approach, cost
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Summary
The City of Edgerton is soliciting proposals for a comprehensive website redesign, content management system (CMS), and online codification system for municipal codes.
The scope includes responsive mobile-optimized templates, WCAG 2.1 Level AA accessibility compliance, content strategy, information architecture, migration of approximately 95 pages and 3100 documents, third-party software integrations (TylerTech, CivicRec, Constant Contact), document search, emergency alert notifications, and staff training. The project budget for the base scope is less than $30,000, with a completion goal in 2027. Proposals are due by October 22, 2026, at 4:00 PM via email to [email protected]. Questions must be submitted by September 15, 2026.
EVALUATION CRITERIA
5- Overall CMS and ease of use
- Experience with municipal websites
- Technical requirements and website features
- Project approach
- Cost
REQUIRED DELIVERABLES
10- Website
- Content Strategy and Information Architecture
- Codification System
- Accessibility
- Pre-launch
- Training and Knowledge
- Content
- Cybersecurity
- SEO/GEO
- Support
REQUIRED ATTACHMENTS
3- Certificate of insurance
- Bid form
- Cost & schedule exhibit
- Submit to
- [email protected]
- Scope location
- Edgerton, KS
Questions about this RFP
How do I respond to this RFP from City of Edgerton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kara Banks.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Edgerton in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kara Banks at (913) 893-6231. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Website, Content Strategy and Information Architecture, Codification System, Accessibility, Pre-launch, Training and Knowledge, Content, Cybersecurity, SEO/GEO, Support. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall CMS and ease of use, experience with municipal websites, technical requirements and website features, project approach, cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Edgerton?
All active and historical solicitations from City of Edgerton are tracked and searchable. As a city agency, City of Edgerton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: certificate of insurance, bid form, cost & schedule exhibit. Review the full document from City of Edgerton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edgerton, KS. Review the full solicitation for detailed scope requirements.