City of Duluth Service Station Fuels Bid 26-AA18
City of DuluthCity · Duluth, MN- Due
- Jan 1, 2027
- 59 days left
The 30-second brief
The City of Duluth is soliciting bids for service station fuels under solicitation 26-AA18. The vendor must provide qualifying locations within the City of Duluth (Central Entrance/Mall, Central Hillside, West Duluth, and East Duluth) featuring a minimum canopy height of 14 feet and aisle width of 12 feet. Required products include On-road Ultra Low Sulfur Diesel and 87 octane Gasoline, with options for Non-Oxygenated Premium, E85, and Diesel Exhaust Fluid. The contract requires approximately 600 fuel cards with specific security controls (PIN, asset number, odometer) and integration with the Collective Data fleet management system. Bidders must provide pricing based on a Rack Plus Cents Added structure and detail their ability to handle federal fuel tax exemptions, car wash purchases, and accidental spill procedures. New fuel cards must be active by January 1, 2027.
Bid Form, Sample invoice, Data transfer file sample, List of qualifying locations, Pricing structure, Spill responsibility explanation, Supplier list
Rack Plus Cents Added pricing, station location coverage, canopy/aisle specifications, reporting capabilities, card security controls
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Summary
The City of Duluth is soliciting bids for service station fuels under solicitation 26-AA18.
The vendor must provide qualifying locations within the City of Duluth (Central Entrance/Mall, Central Hillside, West Duluth, and East Duluth) featuring a minimum canopy height of 14 feet and aisle width of 12 feet. Required products include On-road Ultra Low Sulfur Diesel and 87 octane Gasoline, with options for Non-Oxygenated Premium, E85, and Diesel Exhaust Fluid. The contract requires approximately 600 fuel cards with specific security controls (PIN, asset number, odometer) and integration with the Collective Data fleet management system. Bidders must provide pricing based on a Rack Plus Cents Added structure and detail their ability to handle federal fuel tax exemptions, car wash purchases, and accidental spill procedures. New fuel cards must be active by January 1, 2027.
EVALUATION CRITERIA
5- Rack Plus Cents Added pricing
- Station location coverage
- Canopy/aisle specifications
- Reporting capabilities
- Card security controls
REQUIRED DELIVERABLES
7- Bid Form
- Sample invoice
- Data transfer file sample
- List of qualifying locations
- Pricing structure
- Spill responsibility explanation
- Supplier list
REQUIRED ATTACHMENTS
Bid Form
- Scope location
- Duluth, MN
Questions about this BID
How do I respond to this Bid from City of Duluth?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 1, 2027. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Duluth in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Sample invoice, Data transfer file sample, List of qualifying locations, Pricing structure, Spill responsibility explanation, Supplier list. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Rack Plus Cents Added pricing, station location coverage, canopy/aisle specifications, reporting capabilities, card security controls" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Duluth?
All active and historical solicitations from City of Duluth are tracked and searchable. As a city agency, City of Duluth regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of January 1, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form. Review the full document from City of Duluth for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Duluth, MN. Review the full solicitation for detailed scope requirements.