City of Denton - Streets Condition Survey - Request for Qualifications 9139 Addendum 1 (2026)
City of DentonCity · Denton, TX- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 11, 2026
- Contract term
- 1 year
- Primary contact
- Gabby Leeper
- (940) 349-7100 ext 7915
The 30-second brief
The City of Denton is requesting qualifications for a comprehensive citywide pavement condition assessment, asset inventory, and data analysis covering approximately 1,700 lane miles of roadway assets (10 million square yards), over 100 acres of parking lots (500,000 square yards), and approximately 21 miles of bike lanes. Additional requested tasks include right-of-way (ROW) asset identification, Sidewalk Condition Index (SWCI) for approximately 580 miles of sidewalks, and an ADA non-compliance survey for approximately 11,200 ADA ramps. The scope requires automated pavement condition data collection using a Class 1 Profiler and 3D Laser Crack Measurement System (LCMS), calculating International Roughness Index (IRI), Pavement Condition Index (PCI), and Pavement Surface Cracking Index (PSCI), delivering a file geodatabase or Enterprise Asset Management (EAM) database upload, and producing a 5-year pavement management plan with scenario analysis. Submissions are due by October 7, 2026, at 2:00 PM CST, with a virtual pre-proposal meeting scheduled for September 22, 2026. The contract term is one year with four optional one-year renewal periods.
1. Quality management plan and calibration report; 2. Project management plan with Gantt chart; 3. Initial data collection segment dataset (5-10 miles); 4. Final data collection segment dataset; 5. Exception report and log; 6. Final delivery of QC results; 7. Final written report
Technical Competence and Experience: 30%, Quality Management: 20%, Personnel and Firm Qualifications: 15%, Past Performance: 15%, Project Approach: 20%
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Summary
The City of Denton is requesting qualifications for a comprehensive citywide pavement condition assessment, asset inventory, and data analysis covering approximately 1,700 lane miles of roadway assets (10 million square yards), over 100 acres of parking lots (500,000 square yards), and approximately 21 miles of bike lanes.
Additional requested tasks include right-of-way (ROW) asset identification, Sidewalk Condition Index (SWCI) for approximately 580 miles of sidewalks, and an ADA non-compliance survey for approximately 11,200 ADA ramps. The scope requires automated pavement condition data collection using a Class 1 Profiler and 3D Laser Crack Measurement System (LCMS), calculating International Roughness Index (IRI), Pavement Condition Index (PCI), and Pavement Surface Cracking Index (PSCI), delivering a file geodatabase or Enterprise Asset Management (EAM) database upload, and producing a 5-year pavement management plan with scenario analysis. Submissions are due by October 7, 2026, at 2:00 PM CST, with a virtual pre-proposal meeting scheduled for September 22, 2026. The contract term is one year with four optional one-year renewal periods.
EVALUATION CRITERIA
5- Technical Competence and Experience: 30%
- Quality Management: 20%
- Personnel and Firm Qualifications: 15%
- Past Performance: 15%
- Project Approach: 20%
REQUIRED DELIVERABLES
1. Quality management plan and calibration report; 2. Project management plan with Gantt chart; 3. Initial data collection segment dataset (5-10 miles); 4. Final data collection segment dataset; 5. Exception report and log; 6. Final delivery of QC results; 7. Final written report
REQUIRED ATTACHMENTS
5- Conflict of Interest Questionnaire
- Invoice example
- Submittal requirements
- Secretary of State
- Bid Acceptance Exceptions
- Submit to
- https://dentontx.ionwave.net/PublicDetail.aspx?bidID=2398&SourceType=1
- Duration
- 60 months
- Scope location
- Denton, TX
Questions about this RFQ
How do I respond to this RFQ from City of Denton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://dentontx.ionwave.net/PublicDetail.aspx?bidID=2398&SourceType=1. For questions, contact Gabby Leeper.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Denton in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gabby Leeper at (940) 349-7100 ext 7915. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1. Quality management plan and calibration report; 2. Project management plan with Gantt chart; 3. Initial data collection segment dataset (5-10 miles); 4. Final data collection segment dataset; 5. Exception report and log; 6. Final delivery of QC results; 7. Final written report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Competence and Experience: 30%, Quality Management: 20%, Personnel and Firm Qualifications: 15%, Past Performance: 15%, Project Approach: 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Denton?
All active and historical solicitations from City of Denton are tracked and searchable. As a city agency, City of Denton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Conflict of Interest Questionnaire, Invoice example, Submittal requirements, Secretary of State, Bid Acceptance Exceptions. Review the full document from City of Denton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Denton, TX. Review the full solicitation for detailed scope requirements.