City of Decatur - Parks and Recreation - Maintenance Management for Aquatic Facilities - RFP# 2026-REC-XXX (2026)
City of DecaturCity · Decatur, GA- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Contract term
- 2 years
- Primary contact
- Steven D. Maxwell
The 30-second brief
The City of Decatur is requesting proposals for outdoor pre-season and post-season maintenance, indoor pool annual maintenance, and repairs as needed for its aquatic facilities, including Oakhurst Indoor Pool, Glenlake Pool, McKoy Pool, and Ebster Pool. The scope encompasses pool and plumbing inspections, filtration-system startup and maintenance, pump room and strainer cleaning, water-chemistry balancing and testing, and health department inspection coordination. The contract term is for two years beginning April 1st, 2027, with an option to renew for an additional two years. Proposals are due by October 9th, 2026, at 3:00 pm, preceded by a mandatory pre-bid meeting and facility tour on September 28th, 2026. Evaluation criteria include experience, availability, understanding, communication, aquatics maintenance capacity and safety, financial stability, and cost.
Experience (12 points), Availability (12 points), Understanding (12 points), Communicative (10 points), Aquatics Maintenance Capacity and Safety (12 points), Stability (12 points), Cost to the City (30 points)
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Summary
The City of Decatur is requesting proposals for outdoor pre-season and post-season maintenance, indoor pool annual maintenance, and repairs as needed for its aquatic facilities, including Oakhurst Indoor Pool, Glenlake Pool, McKoy Pool, and Ebster Pool.
The scope encompasses pool and plumbing inspections, filtration-system startup and maintenance, pump room and strainer cleaning, water-chemistry balancing and testing, and health department inspection coordination. The contract term is for two years beginning April 1st, 2027, with an option to renew for an additional two years. Proposals are due by October 9th, 2026, at 3:00 pm, preceded by a mandatory pre-bid meeting and facility tour on September 28th, 2026. Evaluation criteria include experience, availability, understanding, communication, aquatics maintenance capacity and safety, financial stability, and cost.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
19- Examination of Site and Contract Form
- Non-Collusion Affidavit
- References Form
- Cost Submission Form
- Cost Proposal for Services Form
- Special General Conditions Form
- Equipment to be used on Project Form
- Contract Agreement
- List of Proposed Sub Bidders Form
- Bidders Evidence Compliance Form
- Sub Bidder Evidence Affidavit and agreement Form
- Prime Bidder's Work Authorization Certification Form
- Sub Bidder's Work Authorization Certification Form
- Bidder's Affidavit Verifying Applicant Status Form
- Sub Bidder's Affidavit Verifying Applicant Status Form
- Licenses or Registrations as required by law and/or as requested
- Contractor's Qualifications Statement
- Evidence of/ability to provide Insurance at the limits identified herein
- Bid Bond Requirements if the price bid > $100K
- Submit to
- City of Decatur, Attn: City Manager, 509 N. McDonough St., Decatur, GA 30031
- Duration
- 24 months
- Scope location
- Decatur, Georgia
Questions about this RFP
How do I respond to this RFP from City of Decatur?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Decatur, Attn: City Manager, 509 N. McDonough St., Decatur, GA 30031. For questions, contact Steven D. Maxwell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Decatur in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steven D. Maxwell. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience (12 points), Availability (12 points), Understanding (12 points), Communicative (10 points), Aquatics Maintenance Capacity and Safety (12 points), Stability (12 points), Cost to the City (3..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Decatur?
All active and historical solicitations from City of Decatur are tracked and searchable. As a city agency, City of Decatur regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Examination of Site and Contract Form, Non-Collusion Affidavit, References Form, Cost Submission Form, Cost Proposal for Services Form, Special General Conditions Form, Equipment to be used on Project. Review the full document from City of Decatur for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Decatur, Georgia. Review the full solicitation for detailed scope requirements.