City of Decatur - Parks and Recreation Lifeguard Management Service for Aquatic Facilities - RFP# 2026-REC-XXX
City of DecaturCity · Decatur, GA- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Contract term
- 2 years
- Primary contact
- Steven D. Maxwell
- (555) 123-4567
The 30-second brief
The City of Decatur is seeking proposals for lifeguard staffing, water maintenance, and supervision of its aquatics program for three outdoor pools (Glenlake Pool, McKoy Pool, Ebster Pool) and one indoor pool (Oakhurst Indoor Pool). The scope of work includes daily pool cleaning, maintaining pool chemistry in compliance with State of Georgia and DeKalb County Environmental Health Department standards, safety monitoring, swim lessons, water aerobics, and front desk operations. Proposals are due by October 9, 2026, at 3:00 pm. A mandatory pre-bid meeting is scheduled for September 28, 2026, at 10 am starting at McKoy Park. The initial contract term is two years beginning April 1, 2027, with an option to renew for an additional two-year term.
Lifeguard supervision for public swimming, Swim lessons, Swim team practices and meets, Pool parties; daily cleaning of pools, Decks, Bathrooms, And bathhouses; pool water chemistry maintenance and testing; front desk attendant services
Experience (12 points), Staffing Capacity and Availability (12 points), Understanding (12 points), Communicative (10 points), Safety, Training, and Regulatory Compliance (12 points), Stability (12 points), Costs to the City for Lifeguard Management contract and Potential Revenue proposed from program management (30 points)
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Summary
The City of Decatur is seeking proposals for lifeguard staffing, water maintenance, and supervision of its aquatics program for three outdoor pools (Glenlake Pool, McKoy Pool, Ebster Pool) and one indoor pool (Oakhurst Indoor Pool).
The scope of work includes daily pool cleaning, maintaining pool chemistry in compliance with State of Georgia and DeKalb County Environmental Health Department standards, safety monitoring, swim lessons, water aerobics, and front desk operations. Proposals are due by October 9, 2026, at 3:00 pm. A mandatory pre-bid meeting is scheduled for September 28, 2026, at 10 am starting at McKoy Park. The initial contract term is two years beginning April 1, 2027, with an option to renew for an additional two-year term.
EVALUATION CRITERIA
Experience (12 points), Staffing Capacity and Availability (12 points), Understanding (12 points), Communicative (10 points), Safety, Training, and Regulatory Compliance (12 points), Stability (12 points), Costs to the City for Lifeguard Management contract and Potential Revenue proposed from program management (30 points)
REQUIRED DELIVERABLES
4- Lifeguard supervision for public swimming, Swim lessons, Swim team practices and meets, Pool parties
- Daily cleaning of pools, Decks, Bathrooms, And bathhouses
- Pool water chemistry maintenance and testing
- Front desk attendant services
REQUIRED ATTACHMENTS
19- Examination of Site and Contract Form
- Non-Collusion Affidavit
- References Form
- Cost Submission Form
- Cost Proposal for Services Form
- Special General Conditions Form
- Equipment to be used on Project Form
- Contract Agreement
- List of Proposed Sub Bidders Form
- Bidders Evidence Compliance Form
- Sub Bidder Evidence Affidavit and agreement Form
- Prime Bidder’s Work Authorization Certification Form
- Sub Bidder’s Work Authorization Certification Form
- Bidder’s Affidavit Verifying Applicant Status Form
- Sub Bidder’s Affidavit Verifying Applicant Status Form
- Licenses or Registrations as required by law and/or as requested
- Contractor’s Qualifications Statement
- Evidence of/ability to provide Insurance at the limits identified herein
- Bid Bond Requirements if the price bid > $100K
REQUIRED STAFFING
3- Submit to
- City of Decatur, Attn: City Manager, 509 N. McDonough St. Decatur, Ga. 30031
- Scope location
- Decatur, GA
Questions about this RFP
How do I respond to this RFP from City of Decatur?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Decatur, Attn: City Manager, 509 N. McDonough St. Decatur, Ga. 30031. For questions, contact Steven D. Maxwell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Decatur in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steven D. Maxwell at (555) 123-4567. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Lifeguards, Front Desk Attendant, Pool Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Lifeguard supervision for public swimming, Swim lessons, Swim team practices and meets, Pool parties; daily cleaning of pools, Decks, Bathrooms, And bathhouses; pool water chemistry maintenance and testing; front desk attendant services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience (12 points), Staffing Capacity and Availability (12 points), Understanding (12 points), Communicative (10 points), Safety, Training, and Regulatory Compliance (12 points), Stability (12 poi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Decatur?
All active and historical solicitations from City of Decatur are tracked and searchable. As a city agency, City of Decatur regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Examination of Site and Contract Form, Non-Collusion Affidavit, References Form, Cost Submission Form, Cost Proposal for Services Form, Special General Conditions Form, Equipment to be used on Project. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Decatur for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Decatur, GA. Review the full solicitation for detailed scope requirements.